Administrative Assistant

Volt; Chico (CA); Sur place; USD 23 000 - 32 000; Plein temps

Résumé du poste

Volt is hiring an Administrative Operations Assistant in Chico, CA. The role focuses on data entry, licensing recordkeeping, and coordinating sample shipments to support licensing operations.

The ideal candidate will have a High School Diploma, 1–2 years of admin experience, strong attention to detail, and proficiency in Microsoft Office (Excel, Outlook, Word). Excellent communication skills and ability to multitask in a fast-paced setting are required.

Qualifications

• High School Diploma or equivalent required.
• 1–2 years admin/data entry/office support experience preferred.
• Strong attention to detail and organizational skills required.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience maintaining records, spreadsheets, and tracking systems.
• Ability to work independently and as part of a team.
• Shipping, inventory tracking, or sample management experience is a plus.

Responsabilités

• Perform data entry and maintain licensing records and tracking systems.
• Monitor licensing portals for approvals, updates, comments, and feedback.
• Review licensor feedback and communicate updates to the team.
• Organize, label, track, and prepare contractual samples for shipment.
• Coordinate sample shipments and maintain shipping records and tracking information.
• Assist with filing, document management, and administrative support activities.
• Maintain organized electronic and physical records.
• Support Licensing Coordinators with daily operational and administrative tasks.
• Help track approvals, outstanding submissions, and resubmission requirements.
• Collaborate with internal departments to support licensing operations and workflow efficiency.

Connaissances

Data entry

Licensing records

Attention to detail

Organization

Written & verbal communication

Multitasking

Independent work

Team collaboration

Shipping/inventory support

Formation

High School Diploma or equivalent

Outils

Excel

Outlook

Word

Description du poste

Come Create Your Career with Volt. Volt is hiring a Administrative Operations Assistant in Chico, CA.

As a Administrative Operations Assistant, you will:

• Perform data entry and maintain accurate licensing records and tracking systems.
• Monitor licensing portals for approvals, updates, comments, and feedback.
• Review and document licensor feedback and communicate updates to the team.
• Organize, label, track, and prepare contractual samples for shipment.
• Coordinate sample shipments and maintain shipping records and tracking information.
• Assist with filing, document management, and administrative support activities.
• Maintain organized electronic and physical records.
• Support Licensing Coordinators with daily operational and administrative tasks.
• Help track approvals, outstanding submissions, and resubmission requirements.
• Collaborate with internal departments to support licensing operations and workflow efficiency.

This is a Full-Time opportunity. Monday-Friday | 9:00 AM - 5:00 PM

The Ideal Candidate Will Have:

• Successful completion of drug screen and background check required.
• High School Diploma or equivalent.
• 1-2 years of administrative, data entry, office support, or related experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience maintaining records, spreadsheets, and tracking systems.
• Ability to work independently and as part of a team.
• Experience with shipping, inventory tracking, or sample management is a plus.

Pay Rate: $20.00/hour

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Volt offers benefits (based on eligibility) that include the following:

• health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation or any other status protected by the statutes, rules and regulations in the locations where it operates.

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email [e-mail] or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.