Administrative Officer 2 - OBGYN

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 47,000 - 74,000; Full time

Job summary

University of California - Los Angeles Health is seeking an academic administrative support professional to assist faculty, fellows, and research teams. You will screen calls, manage calendars with scheduling priorities, and schedule meetings, handling special projects as requested.

The role requires a Bachelor's degree or equivalent, 5+ years in operations/administration, and advanced MS Office skills. Strong written and verbal communication with diverse stakeholders is essential.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of business operations and/or administration experience.
• Ability to use high-level discretion and maintain confidentiality.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Analytical skills to interpret policies and define problems.
• Strong written and verbal communication with stakeholders.

Responsibilities

• Serve as academic administrative support for faculty, fellows and research teams.
• Receives and screens telephone calls and responds independently when possible.
• Manages faculty calendars with complete authority for scheduling priorities.
• Schedule meetings as needed and handle special projects.

Skills

Microsoft Office

Analytical skills

Written communication

Communication skills

Discretion / confidentiality

Calendar management

Education

Bachelor's degree or equivalent

Job description

Description

This position will
serve as the academic administrative support for faculty, fellows and researchteams.
Receives and screens all telephone calls, responding independently when
possible, referringcalls
to other resources when appropriate. Reviews and screens incoming correspondence,preparing
responses independently when possible. Manages faculty calendars with completeauthority
for determining scheduling priorities. Schedule meetings, as needed.
Responsible forspecial
projects and other activities, as requested.

Hourly
salary range: 33.81 - 53.93

Qualifications

Required:

Bachelor's
degree and/or equivalent combination of education and experience

5
years minimum of Business operations and/or administration experience

Ability
to use high-level discretion and maintain a high level of confidentiality

Advanced
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Analytical
skills sufficient to interpret and apply University and campus policies; define
problems; formulate logical conclusions, recognize alternatives

Strong
written skills to prepare accurate, concise, and clear reports and documents

Communication
and interpersonal skills sufficient to work effectively with University-wide and
campus-wide Administrators, Deans, Department Chair, faculty and staff both
orally and written

Preferred:

Knowledge
of academic and/or administrative structure of institutions of higher education