Operations Coordinator II - OB-GYN

Mount Sinai; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

Mount Sinai is seeking an Operations Coordinator II to oversee HR, operational and strategic initiatives within the department. You will manage HR transactions, support visa processing, payroll coordination, and contractor management while ensuring compliance and accuracy.

Ideal candidates have an Associate’s degree or equivalent, 5 years related experience (3 if you hold a Bachelor’s), and strong Microsoft Office skills, particularly Excel.

Qualifications

• Associate’s degree, or equivalent work experience; Bachelor’s degree preferred.
• 5 years related experience required or 3 years with a Bachelor’s or advanced degree.
• Proficiency in Microsoft Office, especially Excel; familiarity with financial reporting tools and systems preferred.
• Strong communication, organization and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail.

Responsibilities

• Oversee HR transactions for faculty and staff (invoices, reimbursements, payroll elements).
• Coordinate FMLA submissions and visa processing for international staff.
• Direct fund requests and track expenses for grants, trials, and gifts.
• Coordinate payroll, time reporting, and on-call schedules.
• Manage contracts, equipment/IT asset distribution, and purchasing.
• Assist with internal/external agreements and attestations for audits.
• Serve as liaison between new faculty and leadership; support onboarding.

Skills

Strong communication

Organizational skills

Interpersonal skills

Multitasking

Attention to detail

Education

Associate’s degree or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office (Excel focus)

Financial reporting tools

Job description

TheOperations Coordinator II is responsible for overseeing activities that support and maintain efficient HR, operational and strategic initiatives and activities within the department.

HR Support

• Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.).
• Oversee FMLA submissions and calculations, coordinating with HR and employees.
• Support visa processing for international faculty and staff.
• Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts.
• Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff.
• Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.).

Operational Support

• Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud).
• Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow).
• Track and manage equipment and IT asset distribution.
• Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc.
• Submit and manage internal and external agreements, including consulting contracts.
• Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports).

Strategic & Liaison Functions

• Serve as liaison between new faculty and the Dean’s Office.
• Collaborate with department leadership to support various initiatives
• Ensure smooth onboarding and integration of new faculty and staff.

• Associate’s degree, or equivalent work experience. Bachelor’s degree preferred.
• 5 years related experience required or 3 years of related experience with a Bachelor’s or advanced degree.
• Proficiency in Microsoft Office, especially Excel; familiarity with financial reporting tools and systems preferred.
• Strong communication, organization, and interpersonal skills
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail