Administrative Officer

Placements24; Waukee (IA); On-site; USD 11,000 - 16,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Supportive team

Office in Paarl

Job summary

Placements24 in Paarl is seeking an Administrative Officer to manage essential office operations, maintain records, and support staff, ensuring smooth day-to-day activities in a collaborative environment.

The ideal candidate is highly organized, proactive, and communicates clearly; proficiency with Microsoft Office and the ability to multitask in a fast-paced setting are required.

Competitive salary, professional development, and a supportive team are offered.

Qualifications

• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and in a team.

Responsibilities

• Oversee and manage daily administrative operations (mail, phone, visitors).
• Maintain organized filing systems (physical and digital).
• Prepare, edit, and proofread documents and reports.
• Coordinate meetings, appointments, and staff travel.
• Manage office supplies and equipment; ensure stock and functionality.
• Support other departments with administrative tasks.

Skills

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly organized and proactive Administrative Officer to manage essential administrative functions at their Paarl location. This role is critical for ensuring the smooth and efficient operation of the office, supporting staff, and maintaining accurate records. You will be a key point of contact for various administrative needs and will contribute to a positive and productive work environment. We are looking for an individual who demonstrates strong attention to detail, excellent communication skills, and a commitment to maintaining high standards of administrative excellence.

Key Responsibilities

• Oversee and manage the daily administrative operations of the office, including mail, phone, and visitor management.
• Maintain organized and up-to‑date filing systems , both physical and digital, ensuring data integrity.
• Prepare, edit, and proofread a variety of documents, reports, and correspondence.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Manage office supplies and equipment, ensuring adequate stock and functionality.
• Provide support to other departments as needed, assisting with various administrative tasks.

Requirements

• Previous experience in an Administrative Officer role or a similar administrative position.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills, with the ability to multitask effectively.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently and as part of a collaborative team.

Benefits

• Competitive salary package and benefits.
• Opportunity to work in a well-established local office.
• Professional development opportunities to enhance skills.
• A supportive and collegial team environment.
• Contribution to a company that values efficiency and employee engagement.