Administrative & Office Support Specialist

signaturelandscape; Kansas City (MO); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid holidays

Job summary

signaturelandscape is seeking an Administrative & Office Support Specialist to support the daily operations of our local landscape team. This role connects field crews, operations leadership, and corporate teams through organized, responsive administrative support.

You will greet visitors, manage inquiries, and keep the front office organized, while providing data entry, document prep, and event support. This role offers year-round, full-time opportunities with room to grow.

Qualifications

• 1-3 years of administrative or office management experience (preferred).
• Strong proficiency in Microsoft Excel, Outlook, and related software.
• Excellent communication, time management, and follow-through skills.
• Ability to manage multiple deadlines and adapt to shifting priorities.
• Customer service mindset with a proactive, positive attitude.
• Bilingual in English and Spanish (preferred).

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Manage incoming calls, emails, and inquiries directing them appropriately.
• Maintain front office organization, appearance and functionality.
• Provide administrative support including data entry, document preparation, and record keeping.
• Help organize company events and employee appreciation activities.
• Assist with insurance compliance, fleet tracking, and safety reporting.
• Respond to client inquiries and assist account teams with communication and follow-up.
• Collaborate with corporate departments on finance, payroll, and compliance.
• Maintain a professional, confidential, and organized branch office environment.

Skills

Administrative experience

MS Excel

Outlook

Communication

Time management

Multitasking

Bilingual EN/ES

Tools

Microsoft Excel

Outlook

Job description

We're hiring an Administrative & Office Support Specialist to support the daily operations of our local landscape team. This role connects our field crews, operations leadership, and corporate teams through organized, responsive administrative support.

What you’ll do:

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Manage incoming calls, emails, and inquiries directing them appropriately.
• Maintain front office organization, appearance and functionality,
• Provide administrative support including data entry, document preparation, and record keeping.
• Help organize company events and employee appreciation activities.
• Assist with insurance compliance, fleet tracking, and safety reporting
• Respond to client inquiries and assist account teams with communication and follow-up
• Collaborate with corporate departments on finance, payroll, and compliance
• Maintain a professional, confidential, and organized branch office environment

What You Bring

• 1-3 years of administrative or office management experience (preferred)
• Strong proficiency in Microsoft Excel, Outlook, and related software
• Excellent communication, time management, and follow-through skills
• Ability to manage multiple deadlines and adapt to shifting priorities
• Customer service mindset with a proactive, positive attitude
• Bilingual in English and Spanish (preferred)

Why Join Us

• Competitive hourly pay or salaried compensation (based on experience)
• Health, dental, vision insurance
• 401K with company match
• Paid holidays and vacation time
• Year-round employment and a team-first culture
• Opportunity to grow with a trusted industry leader