Office Manager

Air Comfort, Inc; Coppell (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Elite Landscape seeks a dependable Office Manager to serve as the backbone of our branch team, ensuring smooth operations across administration, finance, and HR activities. You will manage daily workflows, coordinate onboarding, and facilitate effective communication between departments to deliver exceptional landscape services.

In this role, you’ll oversee vendor relations, process invoices, maintain records, plan meetings and trainings, and uphold company policies.

Qualifications

• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Demonstrated accountability and follow-through on tasks.
• Proficiency with business software and digital tools.
• Solid understanding of invoicing, accounts receivable, and accounts payable.
• Experience supporting HR processes, including onboarding and maintaining confidential records.
• Ability to work collaboratively across teams and departments.
• Professional conduct and discretion when handling sensitive information.
• Attention to detail and commitment to process consistency.
• Bi-Lingual in Spanish preferred.
• Interest in continuous improvement and growth within the role.

Responsibilities

• Oversee daily administrative operations to support branch priorities and maintain an organized, efficient workspace
• Manage office equipment, supplies, and vendor relationships to ensure a functional office environment
• Process client invoices and receivables accurately, monitor accounts to maintain timely payments, and support accounts payable functions
• Assist with financial documentation, including vendor invoice processing and maintaining accurate records
• Coordinate recruiting logistics, new-hire onboarding, and maintain training and HR documentation
• Ensure compliance with HR recordkeeping, safety program files, and operational support documentation
• Manage communication channels, including phone, email, and messaging platforms, to provide prompt and professional responses
• Plan and facilitate internal meetings, trainings, and team events
• Support internal teams and clients with responsive, solution-oriented service
• Maintain and organize digital tools and software platforms, ensuring proper utilization and data integrity
• Uphold company policies, workplace standards, and confidentiality expectations
• Conduct regular checklists and document weekly check-ins with the Branch Manager

Skills

Organizational skills

Time management

Written and verbal communication

Accountability and follow-through

Financial processes (invoicing, AR/AP)

HR support experience

Cross-team collaboration

Discretion with sensitive information

Attention to detail

Spanish bilingual preferred

Continuous improvement mindset

Tools

Spreadsheets

Project management software

Operational software

Job description

Elite Landscape is seeking a dependable and proactive Office Manager to serve as the backbone of our branch team. As a key member, you will ensure the smooth functioning of our office by managing administrative processes, supporting financial and HR activities, and facilitating effective communication across departments. This role is ideal for someone who thrives in a dynamic environment, enjoys taking initiative, and is committed to helping our branch deliver exceptional landscape services. Join a company that values organization, collaboration, and continuous improvement, and play a vital role in our ongoing growth and success.

Responsibilities

• Oversee daily administrative operations to support branch priorities and maintain an organized, efficient workspace
• Manage office equipment, supplies, and vendor relationships to ensure a functional office environment
• Process client invoices and receivables accurately, monitor accounts to maintain timely payments, and support accounts payable functions
• Assist with financial documentation, including vendor invoice processing and maintaining accurate records
• Coordinate recruiting logistics, new-hire onboarding, and maintain training and HR documentation
• Ensure compliance with HR recordkeeping, safety program files, and operational support documentation
• Manage communication channels, including phone, email, and messaging platforms, to provide prompt and professional responses
• Plan and facilitate internal meetings, trainings, and team events
• Support internal teams and clients with responsive, solution-oriented service
• Maintain and organize digital tools and software platforms, ensuring proper utilization and data integrity
• Uphold company policies, workplace standards, and confidentiality expectations
• Conduct regular checklists and document weekly check-ins with the Branch Manager

Qualifications

• Strong organizational and time management skills, with the ability to manage multiple priorities effectively
• Excellent written and verbal communication skills
• Demonstrated accountability and follow-through on tasks and responsibilities
• Proficiency with business software and digital tools, including spreadsheets, project management, and operational software
• Solid understanding of financial processes such as invoicing, accounts receivable, and accounts payable
• Experience supporting HR processes, including onboarding and maintaining confidential records
• Ability to work collaboratively across teams and departments
• Professional conduct and discretion when handling sensitive information
• Attention to detail and commitment to process consistency
• Bi-Lingual in spanish preferred
• Interest in continuous improvement and growth within the role