Administrative Office Specialist | Notary & Coordinator

Axess Family Services, Inc.; Ravenna (OH); On-site; USD 35,000 - 48,000; Full time

Job summary

Axess Family Services, Inc. in Ravenna, Ohio, is seeking an organized Administrative Office Assistant to support the Senior Executive Assistant and management team in daily operations and accreditation efforts.

This role handles phones, visitor greeting, filing, calendar management, mail, and facilities coordination. Notary public duties may be required, with compliance to agency policies and driver license requirements.

Qualifications

• High School diploma or equivalent.
• Experience in a professional setting required.
• Proficiency with Microsoft Office Suite (Word, Excel, Teams).
• Ability to handle confidential information responsibly.
• Valid Ohio driver’s license and ability to meet agency requirements for driving insurability.

Responsibilities

• Answering phone calls and greeting visitors, directing to appropriate departments.
• Sort and distribute mail to the agency.
• Maintain files and official records.
• Manage facilities, equipment, supplies, and coordination with maintenance.
• Create/update agency contacts and monthly calendar; manage meeting room schedules.
• Assist in preparation for leadership meetings and board meetings as needed.
• Support leadership in short- and long-term goals.
• Notary Public duties for agency operations, as needed.

Skills

Professional communication

Confidential handling

Autonomous work

Team collaboration

Education

High School diploma

Notary Public license

Tools

Microsoft Office

Job description

Axess Family Services, Inc. in Ravenna, Ohio, is seeking an organized Administrative Office Assistant to support the Senior Executive Assistant and management team in daily operations and accreditation efforts.

This role handles phones, visitor greeting, filing, calendar management, mail, and facilities coordination. Notary public duties may be required, with compliance to agency policies and driver license requirements.