Administrative Coordinator, Community Services

Central Ohio Area Agency on Aging; Columbus (OH); On-site; USD 35,000 - 45,000; Full time

Job summary

Central Ohio Area Agency on Aging (COAAA) is seeking an Office Associate to provide essential administrative support. The role ensures efficient day-to-day operations, document management, and professionalism in interactions with older adults and community partners.

You will assist with reports, data entry, and vendor coordination in a respectful, customer‑minded environment. The position emphasizes accuracy, confidentiality, and the ability to juggle multiple tasks while maintaining a welcoming

Qualifications

• High school diploma or equivalent.
• Previous administrative, office, or clerical experience.
• Strong organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with database systems.
• Excellent communication and interpersonal skills; ability to work with older adults, caregivers, and community partners with professionalism and respect.
• Ability to manage multiple priorities and adapt to changing needs.

Responsibilities

• Provide administrative support including typing, filing, scanning, and maintaining records in both paper and electronic systems.
• Assist with preparation of reports, correspondence, and other documents.
• Enter and update data in agency databases, ensuring accuracy and confidentiality of client information.
• Monitor and order office supplies; coordinate with vendors for equipment and service needs.
• Schedule appointments, coordinate meeting logistics, and assist with staff calendars.
• Process incoming and outgoing mail, including distribution of program materials.
• Assist staff with special projects, audits, and program initiatives as assigned.

Skills

Organizational skills

Time management

Communication skills

Customer service

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Database systems

Job description

Central Ohio Area Agency on Aging (COAAA) is seeking an Office Associate to provide essential administrative support. The role ensures efficient day-to-day operations, document management, and professionalism in interactions with older adults and community partners.

You will assist with reports, data entry, and vendor coordination in a respectful, customer‑minded environment. The position emphasizes accuracy, confidentiality, and the ability to juggle multiple tasks while maintaining a welcoming