Administrative Office Specialist II

Virginia Department of Social Services; Courtland (AL); On-site; USD 32,000 - 46,000; Full time

Job summary

Virginia Department of Social Services is seeking an Office Associate II to perform a range of clerical and administrative tasks. The role involves answering calls, greeting visitors, and maintaining filing systems in a busy office.

The position requires strong basic computer skills, good written and verbal communication, and the ability to multi-task while following standard procedures and policies.

Qualifications

• High school diploma or equivalent with clerical/administrative experience.
• Ability to follow written and oral instructions and learn procedures.
• Strong communication and basic math skills required.

Responsibilities

• Answers phones, provides information, and refers calls to staff or resources.
• Greets visitors and provides information about agency operations.
• Posts routine information and data to agency records.
• Sets up, organizes, and maintains filing systems; purges records when needed.
• Types correspondence, memos, reports, and forms from rough drafts or notes.
• Logs data and generates basic reports from various formats.
• Receives, sorts, and distributes mail; handles general mail processing tasks.
• Researches information in mainframe and local computer applications as needed.
• Uses computer and office equipment to input, retrieve, verify, scan, and search information.

Skills

Spelling

Punctuation

Grammar

English

Education

High school diploma

Tools

MS Office

Mainframe Access

Data entry

Job description

Virginia Department of Social Services is seeking an Office Associate II to perform a range of clerical and administrative tasks. The role involves answering calls, greeting visitors, and maintaining filing systems in a busy office.

The position requires strong basic computer skills, good written and verbal communication, and the ability to multi-task while following standard procedures and policies.