Office Associate II: Dynamic Clerical & Admin Support

175-Southampton Dept Of Social Services; Virginia (MN); On-site; USD 23,000 - 28,000; Full time

Job summary

175-Southampton Dept Of Social Services is seeking an Office Associate II to support busy office operations. The role covers answering phones, greeting visitors, data entry, filing, and basic accounting tasks, with responsibilities spanning routine to complex clerical activities.

The position is full-time and requires a high school diploma with related clerical experience or equivalent. The incumbent will work across environments and report to supervisors for unusual issues.

Qualifications

• High school diploma with clerical/administrative experience or equivalent.
• Knowledge of basic English, spelling and punctuation.
• Proficiency with office software and mainframe applications.
• Ability to learn agency-specific systems.

Responsibilities

• Answers phones, provides information and referrals.
• Greets visitors and directs to appropriate staff.
• Posts routine information to agency records.
• Sets up and maintains filing systems.
• Types correspondence, memos, and reports.
• Logs and generates routine data and reports.
• Distributes mail and materials.
• Researches information in mainframe and local systems.
• Operates mail processor and input devices.
• Maintains and retrieves data in office records.

Skills

Spelling and punctuation

Grammar

Basic English

Basic arithmetic

Office etiquette

Office procedures

Mainframe applications

Office software

PC proficiency

Education

High school diploma

Clerical/administrative experience

Tools

Mainframe software

Office machines

Job description

175-Southampton Dept Of Social Services is seeking an Office Associate II to support busy office operations. The role covers answering phones, greeting visitors, data entry, filing, and basic accounting tasks, with responsibilities spanning routine to complex clerical activities.

The position is full-time and requires a high school diploma with related clerical experience or equivalent. The incumbent will work across environments and report to supervisors for unusual issues.