Administrative & Office Operations Specialist

Miningamigos; Chicago (IL); Hybrid; USD 57,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) with employer match

Paid time off

Parental leave

Paid holidays

Tuition reimbursement

Pet insurance

Long-term care insurance

Job summary

Brown and Caldwell in Chicago seeks an Office Administrator to support the Chicago office with administrative, office management, and customer service duties. The role supports a hybrid workforce across in-person, virtual, and multi-office settings, helping maintain a welcoming environment.

Responsibilities include office operations, onboarding/offboarding, correspondence, and coordinating travel and vendor interactions, while ensuring compliance with corporate policies.

Qualifications

• When able, provide general administrative and technical support tasks.

Responsibilities

• Office Management: support meetings and events, coordinate office operations.
• Administrative Support: assist staff, manage mail, shipments, and supplies.
• Correspondence/Client Deliverables: format and review reports and marketing materials.
• Onboard/Offboard Employees: assist with onboarding plans and orientations.
• Health & Safety: support orientations, drills, PPE and Safety programs.
• Marketing: assist with local marketing activities and proposal support.

Skills

Administrative support

IT support

Office management

MS Office

Written & verbal communication

Team collaboration

Problem solving

Education

High School Diploma

Tools

MS Office suite

Adobe PDF / Bluebeam

Conference room tech support

Job description

Brown and Caldwell in Chicago seeks an Office Administrator to support the Chicago office with administrative, office management, and customer service duties. The role supports a hybrid workforce across in-person, virtual, and multi-office settings, helping maintain a welcoming environment.

Responsibilities include office operations, onboarding/offboarding, correspondence, and coordinating travel and vendor interactions, while ensuring compliance with corporate policies.