Administrative & Office Operations Coordinator

Commonwealth of VA Careers; Williamsburg (VA); Vor Ort; USD 40.000 - 50.000; Vollzeit

Zusammenfassung

The Administrative Coordinator role at AidData supports the day-to-day operations across offices and departments at William & Mary, focusing on office, facilities, events, HR, and fiscal management. Based in Williamsburg, the position emphasizes timeliness, accuracy, policy compliance, and high-quality customer service, interacting with diverse campus units and external partners.

Reporting to the Associate Director of Finance & Operations, you will coordinate meetings, manage travel and

Qualifikationen

• Associate’s degree or an equivalent combination of education, experience, and training.
• Experience executingtimelyandaccurateadministrative support services (typically 1+ years) in a fast-paced office.
• Outstanding interpersonal,verbaland written communication skills, with a proven ability to work collaboratively as a team player as well as develop and foster communication and teamwork with a diverse audience including faculty, staff, students, clients, sponsors, alumni, and the university community.
• Excellent problem-solving skills, with a demonstrated ability to work independently, takingan appropriate levelof initiative, to interpret, apply and explain policies and procedures, think strategically and exercise sound judgment when making logical, defensible decisions.
• Commitment to excellence through attention to detail and accountability, with the ability to work both collaboratively and work independently to meetgoals,milestones,and deadlines.
• Proficiencywith Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with moderateproficiencyin PowerPoint, Acrobat Pro and/or similar programs and the ability to learn development and design-related software.

Aufgaben

• Coordinate with AidData’s Associate Director of Finance & Operations and AidData’s Executive Director to plan and implement department meetings and retreats to include agenda, securing space, lining up speakers, arranging meals/activities.
• Work directly with AidData staff to schedule and arrange logistics for meetings with internal and external constituents.
• Serve as the first point of contact by attending to office visitors, external guests, and others who are visiting. Resolve routine problems quickly and professionally and refer more complex matters to AidData’s Associate Director of Finance & Operations or relevant supervisor.
• Coordinate with staff and hiring managers to initiate IT approval requests, conference room technology, procurement of IT equipment and services for current staff and new hires, and shipment of equipment to out-of-state employees.
• At the direction of AidData’s Associate Director of Finance & Operations, build and maintain AidData Staff Resource Intranet (via SharePoint).
• Maintain equipment, supplies, and subscriptions for AidData faculty, staff, and students.
• Maintain equipment inventory, surplus equipment, and coordinate with building maintenance and/or housekeeping for facilities related matters.
• Maintain department/program records, online documentation, and files for all departmental operations in accordance with state and federal laws.

Kenntnisse

Interpersonal communication

Verbal communication

Written communication

Team collaboration

Ausbildung

Associate’s degree or equivalent

Bachelor’s degree

Tools

Microsoft Office Suite

PowerPoint

Acrobat Pro

Jobbeschreibung

The Administrative Coordinator role at AidData supports the day-to-day operations across offices and departments at William & Mary, focusing on office, facilities, events, HR, and fiscal management. Based in Williamsburg, the position emphasizes timeliness, accuracy, policy compliance, and high-quality customer service, interacting with diverse campus units and external partners.

Reporting to the Associate Director of Finance & Operations, you will coordinate meetings, manage travel and