Administrative Operations Coordinator – Office & Events

William & Mary; Virginia; On-site; USD 40,000 - 50,000; Full time

Job summary

William & Mary’s AidData unit seeks an Administrative Coordinator to support day-to-day operations across office management, HR, procurement, and fiscal activities. You will collaborate with the Associate Director of Finance & Operations and other campus partners to ensure timely, accurate processing and exceptional customer service.

The role requires strong written communication, ability to manage multiple priorities, and proficiency in Microsoft Office.

Qualifications

• Associate’s degree or equivalent combination of education, experience, and training.
• 1+ years of timely, accurate administrative support in a fast-paced office.
• Outstanding interpersonal, verbal and written communication with diverse audiences.
• Ability to interpret policies, think strategically and exercise sound judgment.
• Proficiency with Microsoft Office Suite; ability to learn development and design-related software.

Responsibilities

• Coordinate department meetings and retreats, including agenda, space, speakers and meals.
• Serve as first point of contact for visitors and manage inquiries.
• Coordinate IT approvals, procurement of IT equipment and shipments for staff and new hires.
• Build and maintain AidData Staff Resource Intranet (SharePoint).
• Maintain department records and files in accordance with state and federal laws.
• Coordinate department travel logistics and reimbursements with Travel and AP.
• Assist with Workday personnel actions and onboarding activities.
• Provide event logistics for on-campus and off-campus events.

Skills

Customer service

Communication

Teamwork

Problem solving

Attention to detail

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

PowerPoint

Word

Excel

SharePoint

Workday

Acrobat Pro

Job description

William & Mary’s AidData unit seeks an Administrative Coordinator to support day-to-day operations across office management, HR, procurement, and fiscal activities. You will collaborate with the Associate Director of Finance & Operations and other campus partners to ensure timely, accurate processing and exceptional customer service.

The role requires strong written communication, ability to manage multiple priorities, and proficiency in Microsoft Office.