Administrative Office Manager - Policy & Operations Lead

City of New York; New York (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

The City of New York’s Administration for Children’s Services (ACS) seeks a Principal Administrative Administrative Assistant (PAA I/Assistant Office Manager) to support the Division of Child Protection and related administrative functions in New York City.

The selected candidate will handle payroll and personnel data, maintain records, prepare reports, reconcile ledgers, coordinate with ACS divisions, manage funds, order supplies, and respond to information requests from the public and staff.

Qualifications

• Requires a baccalaureate degree and 2 years of progressive clerical/administrative experience, including supervisory responsibilities.
• Supervisory experience must include administrative duties at least at moderate difficulty level.

Responsibilities

• Processes personnel transactions by reviewing and researching payroll and personnel data.
• Maintains systems of records by entering, retrieving, updating, transferring and deleting information.
• Prepares statistical reports, defines objectives and identifies variances.
• Reconciles monthly ledgers and spreadsheets.
• Maintains liaison with other agencies and ACS divisions.
• Administers the sub-imprest funds.
• Order supplies for the office.
• Responds to request for information from public, other agencies and staff.
• Interprets policies, procedures and regulation by reviewing and researching documents in order to prepare and relay requested information to management.
• Trains clerical and administrative staff in performance of work activities.
• Prepares performance evaluations for clerical and administrative staff.
• Monitors time and leave of unit staff.
• Administers translations, transportation and substance abuse vouchers.
• Assists with the daily assignment of agency vehicles.

Education

A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty

An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience

A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience

Education and/or experience equivalent to 1, 2, or 3 above. However, all candidates must possess the one year of administrative or supervisory experience as described in 1 above.

Job description

The City of New York’s Administration for Children’s Services (ACS) seeks a Principal Administrative Administrative Assistant (PAA I/Assistant Office Manager) to support the Division of Child Protection and related administrative functions in New York City.

The selected candidate will handle payroll and personnel data, maintain records, prepare reports, reconcile ledgers, coordinate with ACS divisions, manage funds, order supplies, and respond to information requests from the public and staff.