Administrative & Office Manager — Hybrid (Campus IT)

North Carolina State University; North Carolina; Hybrid; USD 50,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Retirement Programs

Paid Time Off and Other Leave Programs

Tuition and Academic Assistance

12 Holidays Each Year

Job summary

North Carolina State University’s Communications Technologies department seeks an Administrative Assistant / Office Manager to provide direct administrative support to the AVC and oversee office operations. The role involves managing calendars, coordinating meetings, travel arrangements, and ensuring smooth workflow across OIT units.

The ideal candidate has strong organizational skills, discretion, and experience in a higher education or IT-adjacent environment.

Qualifications

• High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
• Preferred: experience providing high-level administrative management support, including managing complex calendars, coordinating meetings, and arranging travel for senior leaders.
• Preferred: experience supporting office operations in higher education or IT environments.
• Preferred: proficiency with Google Workspace and maintaining web content.
• Preferred: experience coordinating travel, purchasing, office operations, or HR processes.

Responsibilities

• Provide direct administrative management support to the assistant vice chancellor (AVC), including managing complex calendars and coordinating meetings.
• Coordinate meeting logistics and scheduling with campus stakeholders to support efficient communication and collaboration.
• Perform a variety of administrative and office management functions (travel arrangements, purchasing, inventory) as needed.
• Develop and maintain office operations, procedures, and policies to contribute to an efficient workplace.
• Support departmental workflows, documentation, and internal reporting processes.

Skills

Calendar management

Communication

Google Workspace

Web content management

Education

High School Diploma or equivalent

Tools

Google Workspace

Web content management

Job description

North Carolina State University’s Communications Technologies department seeks an Administrative Assistant / Office Manager to provide direct administrative support to the AVC and oversee office operations. The role involves managing calendars, coordinating meetings, travel arrangements, and ensuring smooth workflow across OIT units.

The ideal candidate has strong organizational skills, discretion, and experience in a higher education or IT-adjacent environment.