Administrative Office Coordinator

trwd; Trinidad (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

trwd is seeking an Administrative Assistant I in Texas to support front-desk and lobby operations, answer the main District phone line, greet visitors, and manage mail and courier services. The role involves coordinating meeting rooms, handling food service, and maintaining shared spaces and supplies.

The position may include accounts payable coordination, P-Card and travel support, and processing payments per procedures. Candidates should be organized, reliable, and customer-focused.

Qualifications

• 0–2 years of front office or related experience
• Excellent communication skills including phone and email etiquette
• Must be flexible, personable, positive, and cooperative
• Proficient with MS Office products such as Word and Excel
• Proficient with computers and related equipment

Responsibilities

• Answer main District phone number and direct callers as needed
• Provide lobby coverage and greet visitors during shifts
• Run mail service and handle outgoing/incoming mail
• Process received payments per procedures with Admin Services
• Act as Building Manager to keep supplies stocked and organized
• Handle courier services as required
• Schedule and coordinate meeting rooms and catering for meetings
• Provide support for food requests for meetings
• May act as accounts payable or procurement card coordinator
• Order and stock office, break room, and conference room supplies
• Maintain cleanliness in kitchens and break rooms
• Coordinate service and maintain office equipment in common areas
• Cross-train with Admin Services for flexible coverage
• Maintain familiarity with district service levels and continuous improvement

Skills

Front desk experience

Excellent communication

Organization

Time management

Detail oriented

Education

High School Diploma or GED

Tools

MS Office

Job description

trwd is seeking an Administrative Assistant I in Texas to support front-desk and lobby operations, answer the main District phone line, greet visitors, and manage mail and courier services. The role involves coordinating meeting rooms, handling food service, and maintaining shared spaces and supplies.

The position may include accounts payable coordination, P-Card and travel support, and processing payments per procedures. Candidates should be organized, reliable, and customer-focused.