Executive Admin & Front Desk Coordinator

Trillium Engineering; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Trillium Engineering in Irving, TX is seeking an experienced administrative professional to act as the first point of contact for visitors, vendors, and staff. You will manage executive calendars, coordinate meetings, and support HR and accounting teams with day-to-day office operations.

The role requires excellent organization, customer service orientation, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• 2 years of experience in administrative support or front desk coordination.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office; familiarity with scheduling and visitor management tools.
• Ability to anticipate needs and solve problems independently.

Responsibilities

• Manage executive and departmental calendars; schedule meetings, coordinate availability, and resolve conflicts.
• Arrange meeting logistics, including room reservations and tech setup.
• Greet and assist visitors, vendors, and employees at front reception.
• Track deadlines and action items; maintain records and filing.
• Coordinate catering and event logistics; manage food orders.

Skills

Customer service

Organizational skills

Communication

Team player

Microsoft Office

Scheduling

Education

Associate degree preferred

Tools

Microsoft Office Suite

Scheduling systems

Visitor management tools

Job description

Trillium Engineering in Irving, TX is seeking an experienced administrative professional to act as the first point of contact for visitors, vendors, and staff. You will manage executive calendars, coordinate meetings, and support HR and accounting teams with day-to-day office operations.

The role requires excellent organization, customer service orientation, and the ability to handle multiple priorities in a fast-paced environment.