Administrative Assistant - Front Office & Ops Support

Child & Family Service; Tulsa (OK); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Landmark Outdoor Services seeks an Administrative Assistant to be the heart of our office. You will warmly welcome guests, answer and direct calls, process payments, and manage client details to support our sales and operations teams.

Ideal candidates have a high school diploma, prior receptionist or admin experience, and strong Microsoft Office skills. Spanish fluency is a plus; this is a full-time role with consistent hours and room to grow.

Qualifications

• High school diploma or equivalent required.
• Experience as receptionist or in a similar admin role.
• Strong verbal and written communication; Spanish is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent organization and multitasking with attention to detail.
• Discretion and professionalism when handling sensitive information.
• Friendly, approachable, reliable personality.

Responsibilities

• Welcome and assist guests in the reception area with a friendly, professional demeanor.
• Answer and direct phone calls, take accurate messages, and assist clients as needed.
• Accept and process payments over the phone efficiently and securely.
• Input and manage new client details to support our sales and operations team.
• Maintain organized, up-to-date filing systems for client and company records.
• Assist with light accounting duties such as data entry and financial tracking.
• Support general administrative tasks to keep the office running smoothly.

Skills

Receptionist experience

Attention to detail

Organizational skills

Discretion and professionalism

Friendly personality

Spanish (optional)

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Landmark Outdoor Services seeks an Administrative Assistant to be the heart of our office. You will warmly welcome guests, answer and direct calls, process payments, and manage client details to support our sales and operations teams.

Ideal candidates have a high school diploma, prior receptionist or admin experience, and strong Microsoft Office skills. Spanish fluency is a plus; this is a full-time role with consistent hours and room to grow.