Administrative / Office Assistant

O'Wallace Landscaping Inc; Chicago (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

O'Wallace Landscaping Inc is seeking an administrative assistant to join our Southside office, supporting daily office operations. The ideal candidate is energetic with strong organizational, written and verbal communication skills, capable of handling multiple tasks in a fast-paced environment and providing excellent support to staff and visitors.

Field inbound communications, coordinate scheduling, organize resources, liaise with visitors, communicate policies, and assist executive operations

Qualifications

• High school diploma required.
• 1-2 years of administrative assistant or related experience preferred.
• Strong organizational and communication skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Answer phones and general email inquiries and route to the right parties.
• Coordinate scheduling for meetings with cross-functional stakeholders.
• Organize files and office supplies for easy access.
• Liaise with visitors and act as point person for office guests.
• Communicate policies and procedures to employees.
• Book travel, submit expense reports, and assist high-level staff as needed.

Skills

Organizational skills

Communication skills

Time-management

Education

High school diploma

Tools

Microsoft Office

MS Excel

PowerPoint

Job description

O'Wallace Landscaping Inc is looking for an administrative assistant to join our team in our Southside office. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

About O'Wallace Landscaping Inc:

O'Wallace Landscaping Inc is a tree and full service landscaping organization dedicated to customer service and land preservation.

Our employees enjoy a work culture that promotes family and growth.

O'Wallace Landscaping Inc benefits include retirement savings and professional development.

Employees can also take advantage of growing profossionally through certifications.

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