Office Assistant

Rea Landscape Management, LLC; Charleston (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Rea Landscape Management, LLC in Charleston, South Carolina, is seeking a Division Office Support Assistant to provide administrative support to the Directors of Maintenance, Construction, and Fleet Services. This role is available on a full-time or part-time basis, with potential for growth as the company and role expand.

The position involves organizing paperwork, schedules, emails, and data entry, plus coordinating with vendors, subcontractors, and team members to keep operations efficient

Qualifications

• Previous office, administrative, customer service, or operations support experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.
• Clear written and verbal communication; proficiency with MS Office/Google Workspace.

Responsibilities

• Provide daily office and administrative support to Directors.
• Assist with organizing paperwork, files, work orders, purchase orders, invoices, receipts, and records.
• Answer phone calls, respond to emails, and communicate professionally with employees, vendors, customers, and subcontractors.
• Help maintain employee schedules, training information, meetings, and company dates.
• Enter and update information in company software, spreadsheets, and other systems as needed.
• Assist with tracking materials, equipment, inventory, and documentation for maintenance and construction operations.
• Coordinate with division team members to gather information, provide updates, and help keep tasks on track.
• Help with ordering office supplies, materials, parts, or other items as needed.
• Run occasional errands, including picking up supplies, materials, or parts.
• Maintain a clean, organized, and professional office and work environment.
• Use computers, scanners, printers, phones, and other office technology for daily tasks.
• Take on additional responsibilities as needed to support the growth of the company and its divisions.

Skills

Organizational skills

Communication

Multitasking

Reliability

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

Division Office Support Assistant

Rea Landscape Management is a growing company seeking a hard-working, dependable, and organized Division Office Support Assistant to join our team in Charleston, South Carolina.

This position is available on a full-time or part-time basis. Part-time team members may have the opportunity to transition into a full-time position as the company and role continue to grow. This position provides office and administrative support to the Directors of our Maintenance, Construction, and Fleet Services divisions. The ideal candidate is flexible, detail-oriented, and comfortable helping with a variety of daily tasks that keep each division organized and operating efficiently.

Prior experience in landscaping, construction, or fleet services is helpful but not required. We are looking for someone willing to learn, take initiative, and enjoy being a reliable resource for a team.

Responsibilities

• Provide daily office and administrative support to the Directors of Maintenance, Construction, and Fleet Services.
• Assist with organizing paperwork, files, work orders, purchase orders, invoices, receipts, and other division records.
• Answer phone calls, respond to emails, and communicate professionally with employees, vendors, customers, and subcontractors.
• Help maintain employee schedules, training information, meetings, and company dates.
• Enter and update information in company software, spreadsheets, and other systems as needed.
• Assist with tracking materials, equipment, inventory, and documentation for maintenance and construction operations.
• Coordinate with division team members to gather information, provide updates, and help keep tasks on track.
• Help with ordering office supplies, materials, parts, or other items as needed.
• Run occasional errands, including picking up supplies, materials, or parts.
• Maintain a clean, organized, and professional office and work environment.
• Use computers, scanners, printers, phones, and other office technology for daily tasks.
• Take on additional responsibilities as needed to support the growth of the company and its divisions.

Qualifications

• Previous office, administrative, customer service, or operations support experience is preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.
• Clear written and verbal communication skills.
• Proficiency with computers, email, Microsoft Office, and/or Google Workspace.
• Experience with QuickBooks, scheduling software, or landscape/construction software is a plus, but not required.
• Ability and willingness to learn new systems, processes, and industry knowledge.
• Reliable transportation and a valid driver's license are preferred.
• Positive attitude, strong work ethic, and commitment to supporting the team.

Why Work With Rea Landscape Management?

In addition to competitive pay and benefits, we are committed to the career development of our employees. We provide training and growth opportunities for team members who demonstrate a strong work ethic, think creatively, communicate well, and manage their time and responsibilities safely and efficiently.