Administrative / Office Assistant - PR Assistant - Japanese Bilingual

pacificadvisoryservice; Schaumburg (IL); Hybrid; USD 42,000 - 51,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Hybrid schedule

Job summary

pacificadvisoryservice in Schaumburg, IL seeks an organized Administrative & PR Assistant to support daily office operations, member communications, events, and fundraising activities. This role suits someone who enjoys coordinating events and handling multiple administrative tasks in a community-focused nonprofit.

You will answer calls and emails, maintain member records, assist with newsletters, plan events, and support the Executive Director.

Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines; strong English and Japanese communication skills; native or native-level Japanese preferred.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

Responsibilities

• Answer phone calls and respond to emails from members and external contacts.
• Maintain member information, payments, and other records in the database.
• Manage office supplies, incoming and outgoing mail, and general administrative tasks.
• Prepare and distribute a weekly email newsletter.
• Assist with planning and coordinating member, community, and cultural events.
• Support fundraising events and Foundation grant activities.
• Coordinate event invitations, registrations, and attendee lists.
• Assist with meetings and communications with other business and community organizations.
• Write and proofread articles and other content for newsletters and online communications.
• Support weekend events as needed.
• Assist the Executive Director and staff with special projects and other administrative duties.

Skills

Strong communication

Interpersonal skills

Organization

Multitasking

English & Japanese communication

Microsoft Office

Event coordination

Education

Associate degree

Tools

Word

Excel

PowerPoint

Job description

A nonprofit organization is seeking an organized, personable, and detail-oriented Administrative & PR Assistant to support daily office operations, member communications, events, and fundraising activities. This is a great opportunity for someone who enjoys working with people, coordinating events, and handling a variety of administrative tasks in a community-oriented organization.

Key Responsibilities

• Answer phone calls and respond to emails from members and external contacts
• Maintain member information, payments, and other records in the database
• Manage office supplies, incoming and outgoing mail, and general administrative tasks
• Prepare and distribute a weekly email newsletter
• Assist with planning and coordinating member, community, and cultural events
• Support fundraising events and Foundation grant activities
• Coordinate event invitations, registrations, and attendee lists
• Assist with meetings and communications with other business and community organizations
• Write and proofread articles and other content for newsletters and online communications
• Support weekend events as needed
• Assist the Executive Director and staff with special projects and other administrative duties

Qualifications

• Strong communication and interpersonal skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlinesStrong English and Japanese communication skills; native or native-level Japanese preferred
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Professional and dependable with a positive attitude
• Previous administrative, event coordination, customer service, or nonprofit experience is a plus
• Associate degree or equivalent experience preferred
• Valid driver’s license preferred

Schedule

• Monday–Friday, 9:00 AM–5:00 PM
• Hybrid schedule: approximately 2 days in the office and 3 days remote
• Some weekend work is required for events
• During the initial training period, the position will generally be based in the office for several weeks

Compensation & Benefits

• $46,200 per year
• Medical, Dental, and Vision Insurance for employee and family
• Other benefits according to company policy
• 90-day introductory period