Administrative & Office Assistant — Multitask in Fast-Paced

WYE Electric; Chandler (AZ); On-site; USD 63,039,000 - 77,366,000; Full time

Benefits offered by this job

401(k)

Paid Holidays

Paid Time Off

Health Insurance

Dental Insurance

Vision Insurance

Job summary

WYE Electric is seeking a full-time Office Assistant to support daily administrative operations in our Chandler, AZ office. The role blends front-office duties with basic data entry and bookkeeping, requiring multitasking and prioritization in a fast-paced environment.

You will act as the Director of First Impressions, contributing to a positive perception of the company through professional interaction with staff and visitors. We offer competitive pay and a supportive team culture.

Qualifications

• High school diploma or equivalent required.
• Proficient with accounts payable processes and general bookkeeping.
• Strong verbal and written communication skills.
• Excellent time management and organizational abilities.
• Ability to multitask and work independently in a fast-paced office.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls, handle mail and correspondence.
• Greet and assist visitors in a professional and friendly manner.
• File, photocopy, scan documents, and maintain job files.
• Process accounts payable invoices and code entries in the accounting system.
• Reconcile vendor statements and ensure timely payments.
• Prepare and process check runs in accordance with terms.
• Respond to vendor inquiries and resolve discrepancies.
• Maintain office supplies and place orders as needed.
• Handle confidential information appropriately.
• Assist with document preparation, formatting, editing, and proofreading.
• Organize digital and physical files.

Skills

Accounts Payable

Verbal Communication

Written Communication

Time Management

Highly Organized

Multitasking

Independent / Self-motivated

Problem Solving

Education

High School Diploma or equivalent

Tools

Microsoft Office

QuickBooks

Job description

WYE Electric is seeking a full-time Office Assistant to support daily administrative operations in our Chandler, AZ office. The role blends front-office duties with basic data entry and bookkeeping, requiring multitasking and prioritization in a fast-paced environment.

You will act as the Director of First Impressions, contributing to a positive perception of the company through professional interaction with staff and visitors. We offer competitive pay and a supportive team culture.