Administrative Manager - Quincy, IL

ADM; Quincy (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

ADM in Quincy, IL, seeks an Administrative Manager to oversee high-level administrative functions that support efficient plant operations and organizational effectiveness. You will track KPIs, coordinate meeting cadences, maintain processes, and provide strategic administrative support to plant leadership.

Reporting to the Complex Manager, you will partner with Talent Acquisition for recruitment, manage onboarding, and ensure consistent communication across the plant.

Qualifications

• High school diploma or equivalent; a degree in business administration, office management or related field is preferred.
• Strong organizational skills with a high level of accuracy.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and basic office equipment.
• Ability to handle multiple tasks and work both independently and in a team.
• Background check completion is required.

Responsibilities

• Serve as a trusted administrative partner to plant leadership, coordinating priorities and supporting operational planning.
• Track decisions, commitments, and follow-up actions from meetings to promote accountability.
• Establish standardized administrative procedures and monitor their effectiveness for consistency and compliance.
• Compile, analyze, and distribute reports on key operational metrics to support decision-making.
• Provide information support on policies, benefits, attendance, and general administrative matters.
• Coordinate recruitment activities with Talent Acquisition, including interview scheduling and participation.
• Oversee onboarding to ensure documentation, resources, and smooth transition for new colleagues.
• Maintain a cadence for plant communication, meetings, agendas, materials, and follow-up actions.
• Develop and monitor administrative processes, including audits related to recognition and qualifications.
• Oversee procurement, organization, and inventory of office supplies and materials.
• Maintain document control and retention practices for accurate, accessible information.
• Provide high-level administrative support to plant leadership and operations management.
• Identify opportunities to streamline processes and improve reporting and communication.

Skills

Excellent communication

Organizational skills

Attention to detail

multitasking

Confidentiality

Education

High School Diploma

Business administration degree preferred

Tools

Microsoft Office Suite

Job description

Job Summary

The Administrative Manager is responsible for overseeing and coordinating high-level administrative functions to support efficient plant operations and organizational effectiveness. Key responsibilities include tracking and reporting key performance indicators (KPIs), coordinating the schedule and cadence of communication and informational meetings, maintaining administrative processes, and providing strategic administrative support to plant leadership and personnel. This position reports to the Complex Manager.

Job Responsibilities

• Serve as a trusted administrative partner to plant leadership, anticipating needs, coordinating priorities, and supporting operational planning.
• Track key decisions, commitments, and follow-up actions from plant meetings to promote timely execution and accountability.
• Establish standardized administrative procedures, monitor effectiveness, and implement improvements that strengthen consistency, efficiency, and compliance across the plant.
• Compile, analyze, and distribute reports related to key operational metrics to support informed decision-making and performance monitoring.
• Serve as an administrative resource for colleagues inquiries related to policies, benefits, attendance, and other general administrative matters.
• Partner with Talent Acquisition and plant leadership to coordinate recruitment activities, including interview scheduling, and interview participation as needed.
• Oversee and coordinate the onboarding process to ensure new colleagues complete required documentation, receive necessary resources, and are prepared for a successful transition into the organization.
• Establish and maintain a consistent cadence for plant communication and informational meetings, coordinating schedules, agendas, materials, and follow-up actions.
• Develop, maintain, and monitor administrative processes, including layered audits related to recognition, qualifications, and other applicable programs, ensuring timely completion.
• Oversee the procurement, organization, and inventory of office supplies, project materials, uniforms, and other resources to support plant operations.
• Maintain effective document control processes, and record retention practices to ensure information is accurate, accessible, and properly maintained.
• Provide high-level administrative support to plant leadership and operations management, including document preparation, project tracking, meeting support, and other administrative activities.
• Identify opportunities to streamline administrative processes, improve reporting accuracy, strengthen communication, and enhance overall plant and organizational effectiveness.

Job Requirements

• High school diploma or equivalent required; degree in business administration, office management, or related field is preferred.
• Strong organizations skills; attention to detail and high level of accuracy.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.) and basic office equipment.
• Problem-solving skills and ability to handle multiple tasks simultaneously.
• Ability to work independently as well as in a team setting.
• Efficient in prioritizing tasks and meeting deadlines.
• Strong documentation skills and ability to maintain strict confidentiality in all aspects of the role.
• Must be reliable, ethical, and professional.
• Expected to actively support and participate in the plant’s safety and environmental programs.

ADM requires the successful completion of a background check.