Administrative Assistant 2 4P/234

4P Consulting Inc.; Quinton (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in Quinton, AL is seeking an Administrative Assistant to provide high-level support. The role involves managing reports, assisting HR functions, and ensuring smooth operations. Ideal candidates will have strong administrative experience, excellent communication skills, and the ability to handle sensitive information.

Qualifications

• 3-5 years of experience in an administrative support role.
• Strong organizational and communication skills.
• Ability to handle confidential information.

Responsibilities

• Manage time and expense reporting.
• Provide administrative support to management.
• Coordinate meetings and plant tours.

Skills

Organization

Communication

Time Management

Decision Making

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

MAXIMO

Oracle

PowerPlant

Job description

Position Overview:

• Our Client is seeking a qualified Administrative Assistant to provide high-level administrative support at Plant located in Quinton, AL. The role involves working closely with management, other administrative staff, and internal/external stakeholders to ensure smooth operations. The ideal candidate will have a strong administrative background, exceptional communication skills, and the ability to handle sensitive information with discretion.
• Key Responsibilities:
• Manage time and expense reporting while ensuring compliance with corporate policies and general accounting procedures.
• Provide professional administrative support to plant management and HR functions.
• Deliver high-quality customer service to internal and external stakeholders.
• Maintain records, manage document filing systems, and process incoming/outgoing mail.
• Order office supplies and manage building services, including coordinating meetings and catering.
• Coordinate and support plant tours, meetings, and on-site events.
• Serve as a scribe for meetings and document outcomes accurately.
• Assist with travel arrangements and procurement card transactions.
• Support onboarding and orientation for new employees.
• Assist with scheduling interviews and HR reporting tasks.
• Collaborate with other administrative assistants across the plant.
• Qualifications:
• Education:
• High school diploma highly preferred.
• Experience:
• 3–5 years of experience in an administrative support role.
• Additional training or experience in relevant skills is desirable.
• Skills & Competencies:
• Strong organization, prioritization, and time management.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with enterprise systems such as MAXIMO, Oracle, and PowerPlant is preferred.
• Ability to work independently with minimal supervision.
• Strong decision-making and issue resolution capabilities.
• Ability to handle confidential and sensitive information appropriately.
• Behavioral Attributes:
• Professionalism and integrity in all tasks.
• Positive attitude with a commitment to excellent customer service.
• Ability to interact effectively with all levels of management.
• A disciplined, adaptable team player who exemplifies the company’s values.
• Self-motivated and proactive in both job responsibilities and personal development.