Administrative Manager — HR & Workforce Ops Lead

DT Professional Services; Northern (KY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision

Life Insurance

Disability (long & short-term)

401(k) with employer match

Tuition reimbursement

Paid time off

Job summary

DT Professional Services is seeking an Administrative Manager to join our team in White Sands, New Mexico. The role supports manpower and personnel management, including hiring, actions, staffing documentation, training requests, and workforce tracking.

Responsibilities include managing personnel action packages, tracking actions, maintaining records, data entry, and ensuring compliance with HR policies. Strong MS Office skills and an active Secret Clearance are required.

Qualifications

• Active Secret Clearance.
• Experience providing administrative, HR, workforce management, or related operational support.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail, with the ability to manage multiple actions and deadlines.
• Strong written and verbal communication skills with the ability to collaborate effectively with managers and other stakeholders.

Responsibilities

• Develop, prepare, and track personnel action packages, including recruitment actions, job advertisements, promotions, reassignments, and other personnel-related requests.
• Initiate, review, monitor, and track personnel actions through applicable automated systems to ensure timely processing and completion.
• Support division managers with the preparation and documentation required to justify vacant positions and initiate hiring actions.
• Maintain an accurate and organized repository of hiring and personnel action packages to support current and future recruitment requirements.
• Assist with data entry and preparation of administrative, personnel, and hiring-related forms and documentation.
• Maintain and update automated tracking systems, databases, and spreadsheets related to staffing, personnel actions, vacancies, and workforce end strength.
• Monitor personnel actions and provide status updates to management as needed.
• Track training requests and related documentation to support employee development and workforce readiness.
• Review administrative processes and workflows to identify inefficiencies and recommend process improvements.
• Gather, organize, and maintain information related to administrative activities and work products.
• Take meeting notes and document relevant actions, decisions, and follow-up items.
• Collaborate with managers and other stakeholders to improve administrative processes, documentation, tracking, and deliverables.
• Ensure administrative activities and personnel documentation are completed in accordance with established Human Resources policies and procedures.
• Perform additional administrative and personnel management duties as assigned in support of departmental objectives.

Skills

Secret Clearance

Administrative support

HR experience

Excel

Organizational skills

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

DT Professional Services is seeking an Administrative Manager to join our team in White Sands, New Mexico. The role supports manpower and personnel management, including hiring, actions, staffing documentation, training requests, and workforce tracking.

Responsibilities include managing personnel action packages, tracking actions, maintaining records, data entry, and ensuring compliance with HR policies. Strong MS Office skills and an active Secret Clearance are required.