Administrative Manager

DT Professional Services; Northern (KY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision

Life Insurance

Disability (long & short-term)

401(k) with employer match

Tuition reimbursement

Paid time off

Job summary

DT Professional Services is seeking an Administrative Manager to join our team in White Sands, New Mexico. The role supports manpower and personnel management, including hiring, actions, staffing documentation, training requests, and workforce tracking.

Responsibilities include managing personnel action packages, tracking actions, maintaining records, data entry, and ensuring compliance with HR policies. Strong MS Office skills and an active Secret Clearance are required.

Qualifications

• Active Secret Clearance.
• Experience providing administrative, HR, workforce management, or related operational support.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail, with the ability to manage multiple actions and deadlines.
• Strong written and verbal communication skills with the ability to collaborate effectively with managers and other stakeholders.

Responsibilities

• Develop, prepare, and track personnel action packages, including recruitment actions, job advertisements, promotions, reassignments, and other personnel-related requests.
• Initiate, review, monitor, and track personnel actions through applicable automated systems to ensure timely processing and completion.
• Support division managers with the preparation and documentation required to justify vacant positions and initiate hiring actions.
• Maintain an accurate and organized repository of hiring and personnel action packages to support current and future recruitment requirements.
• Assist with data entry and preparation of administrative, personnel, and hiring-related forms and documentation.
• Maintain and update automated tracking systems, databases, and spreadsheets related to staffing, personnel actions, vacancies, and workforce end strength.
• Monitor personnel actions and provide status updates to management as needed.
• Track training requests and related documentation to support employee development and workforce readiness.
• Review administrative processes and workflows to identify inefficiencies and recommend process improvements.
• Gather, organize, and maintain information related to administrative activities and work products.
• Take meeting notes and document relevant actions, decisions, and follow-up items.
• Collaborate with managers and other stakeholders to improve administrative processes, documentation, tracking, and deliverables.
• Ensure administrative activities and personnel documentation are completed in accordance with established Human Resources policies and procedures.
• Perform additional administrative and personnel management duties as assigned in support of departmental objectives.

Skills

Secret Clearance

Administrative support

HR experience

Excel

Organizational skills

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Position Summary:

DT Professional Services is seeking an Administrative Manager to join our team in White Sands, New Mexico to support manpower and personnel management activities. This role will provide administrative and workforce support related to hiring, personnel actions, staffing documentation, training requests, and workforce tracking. The Administrative Manager I will work closely with division managers and other stakeholders to ensure personnel actions are accurately prepared, tracked, and maintained in accordance with applicable Human Resources policies and procedures.

Responsibilities:

• Develop, prepare, and track personnel action packages, including recruitment actions, job advertisements, promotions, reassignments, and other personnel-related requests.
• Initiate, review, monitor, and track personnel actions through applicable automated systems to ensure timely processing and completion.
• Support division managers with the preparation and documentation required to justify vacant positions and initiate hiring actions.
• Maintain an accurate and organized repository of hiring and personnel action packages to support current and future recruitment requirements.
• Assist with data entry and preparation of administrative, personnel, and hiring-related forms and documentation.
• Maintain and update automated tracking systems, databases, and spreadsheets related to staffing, personnel actions, vacancies, and workforce end strength.
• Monitor personnel actions and provide status updates to management as needed.
• Track training requests and related documentation to support employee development and workforce readiness.
• Review administrative processes and workflows to identify inefficiencies and recommend process improvements.
• Gather, organize, and maintain information related to administrative activities and work products.
• Take meeting notes and document relevant actions, decisions, and follow-up items.
• Collaborate with managers and other stakeholders to improve administrative processes, documentation, tracking, and deliverables.
• Ensure administrative activities and personnel documentation are completed in accordance with established Human Resources policies and procedures.
• Perform additional administrative and personnel management duties as assigned in support of departmental objectives.

Minimum Requirements:

• Active Secret Clearance.
• Experience providing administrative, personnel, HR, workforce management, or related operational support.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail, with the ability to manage multiple actions and deadlines.
• Strong written and verbal communication skills with the ability to collaborate effectively with managers and other stakeholders.

The compensation for this position: $50,000 - $55,000

**Therange listed represents the company’s good-faith estimate of base compensation for this position at the time of posting. This range reflects what we reasonably expect to pay for the role and may vary based on factors including, but not limited to, geographic location, experience, skills, qualifications, and internal equity. In addition to base salary, this position may be eligible for other forms of compensation, including incentive-based bonuses or commissions, as applicable.

More about DT Professional Services:

We’re looking for driven individuals to contribute to our talented & innovative team! At DT Professional Services, we offer insurance benefits that include medical, dental, and vision coverage, life insurance, long & short-term disability, 401(k) retirement plans (with employer match), tuition & certificate reimbursement, along with paid time off (vacation/sick/holidays). We are happy to to offer growth opportunities for you to grow in your career - your success is our success!

DT Professional Services is a HUBZone certified Small Business; highly experienced in building award-winning custom software solutions. Established in 2013, we bring over a decade of experience delivering technology services and solutions that specialize in web & custom application development, project & program management, mobile & cloud computing services.

Our Mission is to provide cutting-edge, customer-oriented technology solutions that maximize value, drive engagement, and empower your business. We do this by employing talented & driven individuals who share the same goals and excitement for the work we do. DT Professional Services believes in fostering collaboration, career growth and building lasting relationships with our employees.