Dynamic Project Admin & Records Specialist

Dynamic Workforce Solutions; Illinois; On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Dental Insurance

Disability Insurance

Paid Time Off

Paid Holidays

401K

Flexible Spending Account

Tuition Assistance

Job summary

Dynamic Workforce Solutions seeks an Administrative Support/Resource Room specialist to assist project leadership with HR tasks, documentation, procurement, and reporting. The role involves handling confidential files, coordinating multiple projects, and generating service orders to vendors and technicians.

You will prepare invoices and reports, maintain schedules, and support leadership in a fast-paced, confidential environment. Strong communication and Microsoft Office skills are required.

Qualifications

• High school diploma or GED with 1–2 years in a workforce environment or coordination experience.
• Experience providing administrative support to multi-layered projects is required.
• Strong communication, public speaking, and confidentiality skills essential.

Responsibilities

• Maintain confidential files and records for office, finances, personnel, and contracts.
• Coordinate multiple projects, follow through on issues, and manage time effectively.
• Generate and dispatch service requests to vendors and technicians; communicate details.
• Assess quotes and support negotiations with bidders and vendors.
• Maintain project tracking spreadsheets and databases; prepare reports.
• Assist leadership with HR files, statistics, invoices, memos, and letters.
• Prepare and file documents; support terminations, transfers, and new hires monthly/yearly.
• Establish and maintain an efficient records-management system; support conflict resolution.

Skills

Communication

Public Speaking

Microsoft Office

Confidentiality

Teamwork

Customer Service

Education

High School Diploma or GED

AA or BA preferred

Tools

Microsoft Office

Job description

Dynamic Workforce Solutions seeks an Administrative Support/Resource Room specialist to assist project leadership with HR tasks, documentation, procurement, and reporting. The role involves handling confidential files, coordinating multiple projects, and generating service orders to vendors and technicians.

You will prepare invoices and reports, maintain schedules, and support leadership in a fast-paced, confidential environment. Strong communication and Microsoft Office skills are required.