Administrative Manager

Jobot; Whitestown (IN); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Full benefits

401K with match

PTO

Flexible work environment

Job summary

Jobot, a faith-based nonprofit organization in the United States, seeks an experienced Administrative Manager to lead daily operations and drive growth. This full-time role focuses on CRM implementation, vendor management, and performance oversight, with a mission to support communities globally.

The ideal candidate has 5+ years in office management, strong leadership, and excellent communication. Benefits include full benefits, 401K with match, PTO, and a flexible work environment.

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Administration, or related field.
• Minimum of 5 years of office management experience, nonprofit preferred.
• Experience in operations management, CRM, and performance management.
• Strong leadership and team management skills.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office and CRM software.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Familiarity with processing donations.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Oversee and coordinate all office operations and procedures.
• Implement and manage CRM systems to improve service.
• Monitor staff performance and drive improvements.
• Develop and enforce office policies for efficiency.
• Manage vendor, service provider, and donor relationships; ensure invoicing on time.
• Plan administrative procedures and streamline processes.
• Negotiate contracts and pricing with vendors.
• Coordinate with HR for onboarding.
• Maintain organized workspace and handle routine clerical tasks.
• Organize office events and meetings with prepared materials.

Skills

Leadership

Communication

Organization

Multitasking

Operations experience

Time management

Vendor relations

Donations processing

Under pressure

Education

Bachelor’s degree in Business Administration/Healthcare Administration or related field

Tools

Microsoft Office Suite

CRM software

Job description

Job details:

Rapidly growing, faith based organization!

Salary: $50,000 - $60,000 per year

A bit about us:

We are a faith-based non-profit helping communities across the globe.

Why join us?

We offer the opportunity to combine your vocation with your faith, and change lives across the globe. We also offer full benefits, 401K with match, PTO and a flexible work environment.

Job Details

We are seeking a dynamic and experienced Administrative Manager to join our fast-paced nonprofit organization. This is a permanent, full-time position that offers a unique opportunity to play a central role in our daily operations and long-term growth. The ideal candidate will be an organized, detail-oriented, and self-motivated professional with a strong background in operations, customer relationship management (CRM), and performance management.

Responsibilities:

• 1. Overseeing and coordinating all office operations and procedures, ensuring the smooth and efficient functioning of the office.
• 2. Implementing and managing CRM systems to improve customer service and business relationships.
• 3. Monitoring and analyzing the performance of the office staff, identifying areas of improvement, and implementing necessary changes.
• 4. Developing and implementing office policies and procedures to improve operational efficiency.
• 5. Managing relationships with vendors, service providers, and donors, ensuring that all items are invoiced and paid on time.
• 6. Planning and coordinating administrative procedures and systems, and devising ways to streamline processes.
• 7. Managing contract and price negotiations with office vendors and service providers
• 8. Coordinating with HR department to ensure smooth new hire onboarding process.
• 9. Ensuring office efficiency by maintaining an organized workspace, managing internal and external correspondence, and handling routine clerical tasks.
• 10. Organizing office events and meetings, ensuring all necessary materials are prepared in advance.

Qualifications:

The successful candidate must possess the following qualifications:

• 1. Bachelor’s degree in Business Administration, Healthcare Administration, or related field.
• 2. Minimum of 5 years of experience in an office management role, preferably within the nonprofit industry.
• 3. Demonstrated experience in operations management, CRM, and performance management.
• 4. Strong leadership skills, with the ability to motivate and manage a team.
• 5. Excellent communication skills, both written and verbal.
• 6. Strong organizational skills, with the ability to multitask and prioritize effectively.
• 7. Proficiency in Microsoft Office Suite and CRM software.
• 8. Knowledge of office administrator responsibilities, systems, and procedures.
• 9. Familiarity with processing donations.
• 10. Ability to work under pressure and meet tight deadlines.

This is a fantastic opportunity for a seasoned Administrative Manager to make a significant impact in a growing nonprofit organization. If you are a dedicated, proactive, and professional individual with a passion for operational excellence, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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