Human Resources Coordinator / Executive Assistant

Jobot; Laguna Niguel (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Jobot is seeking a Human Resources Coordinator / Executive Assistant to support day-to-day HR operations and provide administrative backing to HR leadership. This role suits a proactive, organized professional who enjoys operating across HR and executive administration, leveraging technology to improve workflows.

The ideal candidate has a foundation in HR and is comfortable wearing multiple hats, including process improvements and AI-enabled initiatives.

Qualifications

• 3+ years of experience in HR administration or related role.
• Experience supporting HR leadership or executive administration.
• Knowledge of onboarding, recruitment coordination, HR systems, and HR operations.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent communication and service orientation.
• Willingness to learn new systems and leverage AI tools to improve efficiency.
• Discretion handling confidential information with professionalism.
• Proactive and adaptable with a growth mindset.

Responsibilities

• Support daily HR administration, employee records, and department operations.
• Coordinate onboarding, new-hire paperwork, orientation, and lifecycle events.
• Assist with HRIS administration and records accuracy.
• Support recruiting coordination, interview scheduling, and candidate comms.
• Assist HR leadership with scheduling, communications, presentations, and reports.
• Coordinate employee communications, meetings, and HR initiatives.
• Maintain organized processes, documentation, and workflows.
• Identify opportunities to leverage technology and AI tools.
• Handle confidential information with discretion.

Skills

HR administration

Onboarding

Executive support

Organization

Tools

HRIS systems

Office software

AI tools

Job description

Job details:

Love HR, People & Organization? This Could Be Your Next Move

This Jobot Job is hosted by: Jillian Morgan

Salary: $75,000 - $85,000 per year

A bit about us:

We are an established, growing organization with a collaborative leadership team and a strong commitment to our people, operational excellence, and continuous improvement.

Our team values curiosity, initiative, and individuals who enjoy finding better ways to work. We are seeking a highly organized, personable, and technology-minded professional who is excited to contribute across both Human Resources and executive administration.

Why join us?

• Opportunity to work closely with leadership and gain exposure to multiple areas of HR.
• A position that offers variety beyond traditional administrative responsibilities.
• Collaborative environment that values ideas, curiosity, and continuous learning.
• Opportunity to contribute to process improvements and technology initiatives.
• Competitive compensation, bonus opportunity, and long-term professional development.

Job Details

We are looking for a Human Resources Coordinator / Executive Assistant to support day-to-day HR operations while providing administrative support to HR leadership.

This is an excellent opportunity for someone with a foundation in Human Resources who enjoys wearing multiple hats, supporting people, improving processes, and being involved in different areas of the business.

The ideal candidate is proactive, detail-oriented, approachable, and comfortable leveraging technology, including emerging AI tools, to improve efficiency.

What You'll Do

• Support daily HR administration, employee documentation, and department operations.
• Coordinate onboarding, new-hire paperwork, orientation, and employee lifecycle activities.
• Maintain accurate employee records and assist with HRIS administration.
• Support recruiting activities, interview coordination, candidate communication, and hiring logistics.
• Assist HR leadership with scheduling, correspondence, presentations, reporting, and special projects.
• Coordinate employee communications, meetings, and HR-related initiatives.
• Help maintain organized processes, documentation, and workflows.
• Identify opportunities to leverage technology and AI tools to improve administrative efficiency.
• Handle confidential employee and business information with professionalism and discretion.

What We're Looking For

• Approximately 3+ years of experience in HR administration, HR coordination, or a similar position.
• Experience supporting HR leadership or providing executive-level administrative support.
• Understanding of onboarding, recruiting coordination, HR systems, and general HR operations.
• Strong organizational skills and the ability to manage multiple priorities.
• Excellent communication skills and a service-oriented approach.
• Comfortable learning new systems and leveraging technology to work more efficiently.
• Strong attention to detail, discretion, and follow-through.
• A proactive, adaptable personality with a genuine interest in learning and growing.
• Experience using AI tools such as ChatGPT or Claude is a plus.

This is a confidential search for a full-time, onsite position with an established employer.

The Irvine/Laguna Nigel posting location is being used to reach candidates throughout the surrounding market. The position is not based in Irvine. The exact office location and company identity will be disclosed to qualified candidates before client interviews.

We welcome applications from individuals who enjoy supporting others, taking ownership, and making a meaningful impact within a growing organization.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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