Executive Assistant

Jobot; Miami (FL); In loco; USD 115.000 - 175.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) matching

Dental insurance

Disability insurance

Flexible spending account

Employer Paid Health insurance

Life insurance

Unlimited Vacation

Descrizione del lavoro

Jobot, a leading tech company in Miami, seeks an extraordinary Executive Assistant to support the CEO and C-suite. You will manage calendars, coordinate domestic and international travel, draft communications, and serve as a trusted liaison with internal and external stakeholders.

Ideal candidates bring 10+ years supporting senior leaders, superb communication, discretion, and the ability to handle competing priorities in a fast-paced environment.

Competenze

• 10+ years of experience supporting senior executives, including direct support of Vice President, EVP, or C-Suite leaders
• Ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment
• Advanced proficiency in Microsoft Office 365
• Exceptional written and verbal communication skills with strong attention to detail
• Strong organizational, project coordination, and problem-solving skills

Mansioni

• Deliver day-to-day executive support to the CEO and other C-suite leaders, handling sensitive requests and confidential business matters with the highest level of professionalism
• Oversee complex executive calendars, schedule appointments, coordinate meetings, and proactively manage shifting priorities
• Organize domestic and international business travel, including flights, lodging, ground transportation, detailed itineraries, and expense documentation
• Coordinate private aviation arrangements, including flight scheduling, booking details, and associated ground transportation
• Draft, proofread, and organize executive communications, presentations, reports, meeting agendas, and other important materials
• Act as a liaison between executives and key business contacts, ensuring timely communication and a positive, professional experience
• Evaluate incoming requests and inquiries, determine appropriate next steps, resolve issues when possible, and escalat*em as needed
• Plan and execute leadership meetings, executive gatherings, and special events, overseeing scheduling, logistics, and preparation of materials
• Handle sensitive company and executive information responsibly, maintaining strict confidentiality and sound judgment
• Develop productive working relationships across the organization to support communication and coordination between departments and leadership
• Stay ahead of executive needs by identifying potential scheduling conflicts, addressing logistical challenges, and recommending ways to improve administrative processes
• Promote a collaborative and respectful work environment through clear communication and positive interactions with colleagues, leadership, and business partners

Conoscenze

Executive support

Calendar management

Travel coordination

Microsoft Office 365

Communication skills

Strumenti

Microsoft Office 365

Descrizione del lavoro

Executive Assistant

$115000 - $175000 per year | Miami, FL | On-site | Permanent

Executive Assistant Needed in Miami // Industry Leading Tech Company // Great Compensation + Bonus & Equity

A bit about us:

Come join us as we focus exclusively on the game changing, hypergrowth financial technologies that are already diversifying markets and democratizing access to stores of value

Why join us?

• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Employer Paid Health insurance
• Life insurance
• Unlimited Vacation

Job Details

The Senior Executive Assistant provides dedicated administrative and operational support to senior leadership, helping executives stay organized, focused, and effective in managing their responsibilities. This individual will work closely with C-suite leaders, serving as a key liaison between executives and internal and external stakeholders. Success in this position requires strong organizational skills, exceptional attention to detail, discretion, and the ability to anticipate needs while navigating a constantly changing environment. The ideal candidate is resourceful, professional, and comfortable exercising independent judgment when managing sensitive matters and competing priorities.

Responsibilities include:

• Deliver day-to-day executive support to the CEO and other C-suite leaders, handling sensitive requests and confidential business matters with the highest level of professionalism
• Oversee complex executive calendars, schedule appointments, coordinate meetings, and proactively manage shifting priorities
• Organize domestic and international business travel, including flights, lodging, ground transportation, detailed itineraries, and expense documentation
• Coordinate private aviation arrangements, including flight scheduling, booking details, and associated ground transportation
• Draft, proofread, and organize executive communications, presentations, reports, meeting agendas, and other important materials
• Act as a liaison between executives and key business contacts, ensuring timely communication and a positive, professional experience
• Evaluate incoming requests and inquiries, determine appropriate next steps, resolve issues when possible, and escalat*em as needed
• Plan and execute leadership meetings, executive gatherings, and special events, overseeing scheduling, logistics, and preparation of materials
• Handle sensitive company and executive information responsibly, maintaining strict confidentiality and sound judgment
• Develop productive working relationships across the organization to support communication and coordination between departments and leadership
• Stay ahead of executive needs by identifying potential scheduling conflicts, addressing logistical challenges, and recommending ways to improve administrative processes
• Promote a collaborative and respectful work environment through clear communication and positive interactions with colleagues, leadership, and business partners

Qualifications:

• 10+ years of experience supporting senior executives, including direct support of Vice President, EVP, or C-Suite leaders
• Ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment
• Advanced proficiency in Microsoft Office 365
• Exceptional written and verbal communication skills with strong attention to detail
• Strong organizational, project coordination, and problem-solving skills

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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