Administrative Manager

Voltage Manufacturing LLC; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Voltage Manufacturing LLC is seeking an Administrative Manager to oversee facility-level administrative functions, supervise staff, manage document control, and coordinate with internal departments and external vendors to ensure efficient plant operations and compliance.

The role focuses on governance of documentation, office operations, and processes, providing timely support to plant leadership and cross-functional teams while developing and enforcing administrative policies.

Qualifications

• Bachelor’s degree in Business Administration, Operations, or related field (or equivalent experience).
• 5–10+ years administrative/office management in a manufacturing environment (required).
• Experience managing teams and cross-functional coordination.
• Familiarity with ERP systems (e.g., SAP) and document control systems.

Responsibilities

• Administrative Operations Management: Lead and manage all administrative functions within the manufacturing facility.
• Document Control & Compliance: Oversee document control processes for SOPs, work instructions, and controlled documentation.
• Facility & Office Services Management: Oversee facility-related services including maintenance, cleaning, utilities, and office supplies; manage vendor contracts.
• Cross-Functional Coordination: Act as administrative liaison between departments and support onboarding/logistics.
• Data & Reporting Support: Prepare reports, presentations, and operational summaries for plant leadership; maintain training and facility records.
• Cost & Budget Management: Manage administrative budget and monitor vendor performance against contracts.
• Supervisory Responsibilities: Manage Administrative Department personnel including Front Desk.

Skills

Leadership

Team Management

Document Control

ERP Systems (SAP)

MS Office

Cross-functional Coordination

Education

Bachelor's degree in Business Administration or related field

Tools

SAP

Document Control Software

Job description

About the Role

The Administrative Manager is responsible for overseeing all facility-level administrative functions to ensure efficient plant operations, compliance, and organizational support. This role manages administrative staff, document control, and facility services while acting as a central coordination point between internal departments and external vendors.

The position ensures strong governance over documentation, office operations, and internal processes without duplicating core operational or functional responsibilities.

What You'll Do

Administrative Operations Management

• Lead and manage all administrative functions within the manufacturing facility
• Supervise administrative staff (Administrative Assistants, Document Control, Reception, Facilities Coordination)
• Establish and maintain efficient administrative processes and workflows
• Ensure timely and accurate support to plant leadership and cross-functional teams
• Develop and enforce administrative policies and procedures

Document Control & Compliance

• Oversee document control processes for SOPs, work instructions, and controlled documentation
• Ensure proper version control, approvals, and distribution of documents across departments
• Maintain audit-ready documentation aligned with quality standards (e.g., ISO, internal audits, customer requirements)
• Support internal and external audits by ensuring documentation accuracy and availability

Facility & Office Services Management

• Oversee facility-related services including maintenance, cleaning, utilities, and office supplies
• Manage third-party vendors and service contracts (janitorial, security, office equipment, etc.)
• Coordinate workspace planning, office layout, and administrative support for production and office teams
• Ensure compliance with workplace standards in coordination with EHS

Cross-Functional Coordination

• Act as the administrative liaison between other departments
• Support onboarding logistics (workspace, system access coordination, documentation)
• Coordinate internal communications, meetings, and executive-level support
• Assist in implementation of company-wide initiatives at the facility level
• Arrange all Travel for employees, hiring candidates and visitors

Data & Reporting Support

• Support preparation of reports, presentations, and operational summaries for plant leadership
• Maintain records for training, compliance, and facility-related documentation

Cost & Budget Management

• Manage administrative budget (office supplies, services, contracts)
• Identify cost-saving opportunities without impacting operational efficiency
• Monitor vendor performance and ensure services align with contractual agreements

Supervisory Responsibilities

• Manage Administrative Department related employees including Front Desk personnel

What We're Looking For

• Bachelor’s degree in Business Administration, Operations, or related field (or equivalent experience)
• 5-10+ years of administrative or office management experience in a manufacturing environment (required)
• Experience managing teams and cross-functional coordination
• Familiarity with ERP systems (e.g., SAP) and document control systems

Skills & Competencies

• Strong organizational and process management skills
• Excellent leadership and team management capabilities
• High attention to detail, especially in documentation and compliance
• Ability to manage multiple priorities in a fast-paced manufacturing environment
• Strong communication and stakeholder management skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Additional Information

Work is performed in an office environment. Must have a valid driver's license with clean driving record. Overtime may be necessary, including weekdays, weekends, and holidays.

Applicants must be authorized to work for any employer in the U.S. The Company will not sponsor or take over sponsorship of any employment visa, including without limitation, H-1B, O-1, E-3, TN status, or I-485 job portability or similar immigration processes.