Administrative Manager

Voltage-LL; Timberlake (NC); On-site; USD 70,000 - 100,000; Full time

Job summary

Voltage-LL is seeking an Administrative Manager to oversee all facility administrative functions, ensuring compliant, efficient plant operations. You will lead administrative staff, manage document control, and coordinate with internal departments and external vendors to support production and office teams.

The role requires 5–10+ years of manufacturing admin experience, a Bachelor’s degree, and strong ERP and MS Office skills.

Qualifications

• Bachelor’s degree in Business Administration, Operations, or related field.
• 5–10+ years administrative or office management experience in a manufacturing environment.
• Experience managing teams and cross-functional coordination.
• Familiarity with ERP systems (e.g., SAP) and document control systems.

Responsibilities

• Lead and manage all administrative functions within the manufacturing facility.
• Supervise administrative staff and coordinate with cross-functional teams.
• Maintain audit-ready documentation and ensure proper version control.
• Oversee facility services, vendor contracts, and workspace planning.
• Support onboarding logistics, internal communications, and executive-level support.

Skills

Leadership

Organizational skills

Attention to detail

Communication

Microsoft Office

Stakeholder management

Education

Bachelor’s degree in Business Administration or related field

Tools

SAP

Document control systems

Job description

About the RoleThe Administrative Manager is responsible for overseeing all facility-level administrative functions to ensure efficient plant operations, compliance, and organizational support. This role manages administrative staff, document control, and facility services while acting as a central coordination point between internal departments and external vendors.The position ensures strong governance over documentation, office operations, and internal processes without duplicating core operational or functional responsibilities.What You’ll DoAdministrative Operations ManagementLead and manage all administrative functions within the manufacturing facilitySupervise administrative staff (Administrative Assistants, Document Control, Reception, Facilities Coordination)Establish and maintain efficient administrative processes and workflowsEnsure timely and accurate support to plant leadership and cross-functional teamsDevelop and enforce administrative policies and proceduresDocument Control & ComplianceOversee document control processes for SOPs, work instructions, and controlled documentationEnsure proper version control, approvals, and distribution of documents across departmentsMaintain audit-ready documentation aligned with quality standards (e.g., ISO, internal audits, customer requirements)Support internal and external audits by ensuring documentation accuracy and availabilityFacility & Office Services ManagementOversee facility-related services including maintenance, cleaning, utilities, and office suppliesManage third-party vendors and service contracts (janitorial, security, office equipment, etc.)Coordinate workspace planning, office layout, and administrative support for production and office teamsEnsure compliance with workplace standards in coordination with EHSCross-Functional CoordinationAct as the administrative liaison between other departmentsSupport onboarding logistics (workspace, system access coordination, documentation)Coordinate internal communications, meetings, and executive-level supportAssist in implementation of company-wide initiatives at the facility levelArrange all Travel for employees, hiring candidates and visitorsData & Reporting SupportSupport preparation of reports, presentations, and operational summaries for plant leadershipMaintain records for training, compliance, and facility-related documentationCost & Budget ManagementManage administrative budget (office supplies, services, contracts)Identify cost-saving opportunities without impacting operational efficiencyMonitor vendor performance and ensure services align with contractual agreementsSupervisory ResponsibilitiesManage Administrative Department related employees including Front Desk personnelWhat We’re Looking ForBachelor’s degree in Business Administration, Operations, or related field (or equivalent experience)5–10+ years of administrative or office management experience in a manufacturing environment (required)Experience managing teams and cross-functional coordinationFamiliarity with ERP systems (e.g., SAP) and document control systemsSkills & CompetenciesStrong organizational and process management skillsExcellent leadership and team management capabilitiesHigh attention to detail, especially in documentation and complianceAbility to manage multiple priorities in a fast-paced manufacturing environmentStrong communication and stakeholder management skillsProficiency in Microsoft Office (Excel, Word, PowerPoint)Additional InformationWork is performed in an office environment. Must have a valid driver’s license with clean driving record. Overtime may be necessary, including weekdays, weekends, and holidays.Applicants must be authorized to work for any employer in the U.S. The Company will not sponsor or take over sponsorship of any employment visa, including without limitation, H-1B, O-1, E-3, TN status, or I-485 job portability or similar immigration processes.