Administrative Manager

Employ-Prince-George; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Paid time off

401(k)

Job summary

Employ Prince George's is seeking an Administrative Manager to deliver precise data entry, records management, and timely reports for the Returning Citizens Affairs Division. The role maintains departmental databases, tracks program information, and prepares routine and ad hoc leadership reports.

It requires attention to detail and strong organizational skills within a grant-funded environment. The position is full-time and primarily office-based, with responsibility for grant compliance,

Qualifications

• Bachelor’s degree in Business or related field.
• 5+ years of experience in workforce development, education, project management, or community services.
• Experience coaching and leading staff.
• Experience with grant-funded programs at the federal, state, or local level.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word) and CRM or applicant-tracking systems.
• Ability to create dashboards and performance summaries for leadership and funders.
• Project management certification is preferred.

Responsibilities

• Organize, update, and ensure completeness of departmental documentation.
• Input and validate program, client, and financial information.
• Prepare routine and ad hoc reports for leadership and funding partners.
• Create spreadsheets and visual summaries to support program monitoring.
• Maintain records and ensure compliance with grant guidelines.
• Support timely submissions for grants, audits and internal reporting.
• Verify documentation, reconcile information and support audit preparation.
• Provide accurate information to staff, leadership and external partners.

Skills

Data entry

Records management

Reporting

Excel

CRM systems

PowerPoint

Dashboard building

Education

Bachelor’s degree in Business or related field

Tools

Microsoft Excel

CRM systems

Workforce data platforms (MWE)

Dashboards / reporting tools

Job description

Career Opportunities with Employ Prince George's

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Careers at Employ Prince George's

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Are you ready for new challenges and new opportunities?

There's never been a better time to join EPG!

If you are a dynamic individual seeking a rewarding career that has a direct impact on our community, we would love to hear from you. Together, we can work in partnership to enhance the lives of those around us.

Join us in making a difference.

We can't wait to welcome you to our team!

Benefits: Health, Life, and Dental Insurance, Paid time off, and 401(k)

Employ Prince George's is committed to empowering job seekers with the skills and training necessary to excel in high-demand industries. We collaborate with businesses, community organizations, and workforce partners to strengthen employment opportunities and support economic growth.

Position at a Glance

We are seeking a detailed oriented and highly organized Administrative Manager to provide accurate data entry, records management, and documentation that supports the Returning Citizens Affairs Division (RCAD). This position is responsible for maintaining departmental databases, tracking program information, preparing routine and ad hoc reports, and ensuring the accuracy and completeness of departmental records.

Working closely with the Director and program staff, the Administrative Manager supports day-to-day administrative functions by entering and maintaining data, monitoring documentation, assisting with grant reporting requirements, and preparing reports for leadership and funding agencies. The Administrative Manager serves as a key resource in ensuring information is accurate and readily available while maintaining compliance with organizational policies and funding requirements. This opportunity is ideal for candidates who excel in maintaining precise records, managing data, and preparing clear, reliable reports that help drive program success.

This position is Full-time, Grant-Funded (Contingent on grant renewal).

Employ Prince George's is committed to the hiring of qualified local residents and supporting the growth of our community.

Scope of Responsibilities

• Organize, update, and ensure completeness of departmental documentation


• Input and validate program, client, and financial information.


• Prepare routine and ad hoc reports for leadership and funding partners.


• Create spreadsheets and visual summaries to support program monitoring.


• Maintain required records and ensure compliance with grant guidelines.


• Support timely submissions for grants, audits and internal reporting.


• Verify documentation, reconcile information and support audit preparation.


• Provide accurate information to staff, leadership and external partners.

Selection Criteria

• Bachelor’s degree in Business or a related field


• 5+ years of experience in workforce development, education, project management, or community services.


• Experience coaching and leading staff


• Previous experience working with federally, state, locally, or grant funded programs.


• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word), CRM or applicant-tracking systems, workforce data platforms (MWE)


• Proven track record of supporting programs with documentation, scheduling, and administrative tasks.


• Expertise in creating dashboards and performance summaries for leadership and funders (preferred).


• Certification in project management (preferred).

NOTE: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.