Office Administrator

Paycom - ATS; City of Johnstown (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Paycom - ATS in New York, NY is seeking an Office Administrator to provide administrative and operational support to executive leadership and management teams. You will manage calendars, coordinate communications, and assist with business operations across manufacturing, production, supply chain, finance, HR, quality, and other units.

The ideal candidate is highly organized, proactive, and discreet, with 5+ years of administrative experience supporting C-suite executives in a fast-paced

Qualifications

• 5+ years of progressively responsible administrative support experience.
• Experience supporting C-suite executives in a manufacturing, industrial, or fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Exceptional organizational, communication, and time-management skills.
• Ability to independently manage multiple priorities and meet deadlines.

Responsibilities

• Manage executive and management calendars, schedules, appointments, and priorities.
• Coordinate meetings, travel arrangements, and company events.
• Prepare correspondence, reports, presentations, meeting agendas, and other business documents.
• Maintain confidential records and information with discretion.
• Coordinate day-to-day activities and assist cross-functional projects across departments.
• Support budgeting, expense reporting, and departmental administrative needs.

Skills

Calendar management

Microsoft Office

Communication

Time management

Discretion

Cross-functional collaboration

Education

Associate's degree in Business Administration or related field

Tools

ERP systems

Job description

Summary/ Objective:The Office Administrator provides administrative and operational support to executive leadership and management teams. This role serves as a key partner in ensuring the smooth day-to-day functioning of the organization by managing schedules, coordinating communications, supporting business operations, and working closely with department managers across the company.Key characteristics desired are highly-organized, proactive, professional, resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced manufacturing environment. This role plays a critical role in supporting leadership, facilitating cross-functional collaboration, and helping drive organizational efficiency.Job Responsibilities:Executive & Administrative SupportManage executive and management calendars, schedules, appointments, and priorities.Coordinate meetings, conference calls, travel arrangements, and company events.Prepare correspondence, reports, presentations, meeting agendas, and other business documents.Maintain confidential records, files, and sensitive company information with the highest level of discretion.Screen and prioritize communications, ensuring timely responses and effective follow-up.Operational & Management SupportSupport the company's operational functions by working closely with department managers across manufacturing, production, supply chain, finance, human resources, quality, and other business units.Coordinate day-to-day business activities and assist with cross-functional projects and initiatives.Track key projects, action items, deadlines, and organizational priorities to ensure timely completion.Facilitate communication between leadership and operational teams to support alignment and business objectives.Assist management with reporting, documentation, and operational metrics as needed.Support planning and execution of company initiatives, meetings, plant visits, audits, and strategic projects.Organization & CoordinationServe as a central point of coordination for administrative and operational activities across the organization.Maintain effective day-to-day organization of business operations and leadership priorities.Identify opportunities to improve administrative processes, workflows, and communication methods.Coordinate logistics for internal meetings, customer visits, vendor meetings, and special events.Support budgeting, expense reporting, purchase requests, and departmental administrative needs.Required Experience / Education:Minimum of five (5) years of progressively responsible administrative support experience, preferably supporting C-suite executives in a manufacturing, industrial, or fast-paced business environment.Demonstrated experience managing complex calendars, coordinating meetings and travel, and handling confidential business information.Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.Exceptional organizational, communication, and time-management skills.Ability to independently manage multiple priorities, meet deadlines, and adapt to changing business needs.Strong professional judgment and discretion when handling sensitive information.Preferred:Associate's degree in Business Administration or a related field, or an equivalent combination of education and experience.Experience supporting executive leadership teams, including CEO, President, COO, CFO, or other senior executives.Experience working in a manufacturing, production, distribution, or operations-focused organization.Experience coordinating cross-functional projects and initiatives involving multiple departments.Familiarity with ERP systems, operational reporting, and business performance metrics.