Executive Administrative Assistant

Hirecruiting; San Antonio, Northern (TX, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Hirecruiting is seeking an Executive Administrative Assistant to partner with the Plant Manager and Operations Leadership at a large manufacturing site. This role blends executive support, project coordination, data analysis, and strategic communications.

You will manage calendars, prepare executive presentations, analyze production metrics, and support cross-functional initiatives across HR, Safety, Quality, Finance, and Operations at the San Antonio site.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• 5+ years of executive administrative support experience supporting senior leaders, directors, or plant managers.
• 3+ years in a manufacturing, industrial, operations, or production environment preferred.

Responsibilities

• Manage executive calendars, schedules, travel, and leadership events.
• Prepare and present executive PowerPoint materials and communications.
• Analyze large data sets and develop dashboards using Excel and Power BI.
• Coordinate cross-functional meetings, action-item tracking, and follow-up activities.
• Collaborate with HR, Safety, Quality, Finance, and Operations to support leadership initiatives.

Skills

Executive support

PowerPoint

Excel

Data analysis

Project coordination

Cross-functional collaboration

Communications

Education

Associate's degree

Bachelor's degree

Tools

Power BI

SAP

SuccessFactors

Job description

The **Executive Administrative Assistant** serves as a trusted business partner to the Plant Manager and senior leadership team within a complex manufacturing environment of approximately 1,200 employees. This role combines executive-level administrative support, project coordination, strategic planning assistance, data analysis, executive communications, and presentation development. **Executive Administrative Assistant Responsibilities: Executive Leadership Support*** Serve as primary administrative partner to the Plant Manager and Operations Leadership Team.* Manage executive calendars, schedules, meetings, travel, and leadership events.* Anticipate leadership needs and proactively address priorities, scheduling conflicts, and critical deadlines.* Handle highly confidential employee, operational, financial, and organizational information with discretion.**Strategic Communications & Executive Presentations*** Create and maintain executive-level PowerPoint presentations for leadership reviews, business updates, staffing strategies, operational reviews, and corporate presentations.* Translate complex operational and business information into compelling executive presentations and visual storytelling.* Prepare site communications, leadership updates, talking points, announcements, and meeting materials.**Analytics & Business Reporting*** Analyze large data sets including production metrics, labor utilization, staffing trends, attendance, quality KPIs, safety metrics, and operational performance.* Develop dashboards, scorecards, visual reports, and leadership summaries.* Utilize Excel and Power BI to identify trends and support data-driven decision making.* Prepare weekly, monthly, and quarterly reporting packages for plant and executive leadership teams.**Project & Initiative Management*** Support plant strategic initiatives and operational improvement projects.* Coordinate cross-functional meetings, action-item tracking, and follow-up activities.* Partner with department leaders to ensure timely completion of business objectives.* Track key milestones, deliverables, and project timelines.**Cross-Functional Partnership*** Act as liaison between executive leadership and plant functional leaders.* Collaborate with HR, Safety, Quality, Maintenance, Finance, and Operations teams.* Support leadership events, employee engagement activities, town halls, and organizational initiatives **Executive Administrative Assistant Qualifications:*** Associate's degree required; Bachelor's degree preferred.* 5+ years of executive administrative support experience supporting senior leaders, directors, plant managers, or executive-level leadership.* 3+ years of experience in a manufacturing, industrial, operations, or production environment preferred.* Advanced Microsoft Office skills including: + PowerPoint (expert level) + Excel (pivot tables, dashboards, advanced formulas, data analysis) + Outlook + Word* Experience preparing executive presentations and boardroom-quality materials.* Proven ability to manage confidential information and highly sensitive business matters.**Preferred Qualifications*** Experience supporting Plant Managers, Site Directors, Operations Directors, or Executive Leadership.* Experience with Power BI, SAP, SuccessFactors, or other enterprise systems.* Project coordination or project management experience.* Familiarity with manufacturing KPIs and operational excellence methodologies.* Ability to work independently with minimal direction while managing multiple competing priorities.