Administrative Manager

Youth Advocate Programs, Inc.; Philadelphia (Philadelphia County); On-site; USD 40,000 - 65,000; Full time

Job summary

A forward-thinking organization is seeking an Administrative Manager to enhance office operations in Philadelphia. This role is vital for managing administrative tasks, including payroll processing and maintaining confidential records. The ideal candidate will thrive in a dynamic environment, showcasing professionalism while interacting with staff, families, and service providers. With a focus on communication and relationship-building, this position offers a chance to make a significant impact in the community. Join this innovative team and contribute to meaningful programs that support individuals in need.

Benefits

Medical/Prescription

Dental

Vision

Short Term Disability

Employee Assistance Program

Pet Insurance

Paid time off

Holiday Pay

403(b) Retirement Savings Plan

Qualifications

• Experience in an office environment is required.
• Excellent communication skills are essential for this role.

Responsibilities

• Manage office support to ensure smooth program operations.
• Prepare payroll documentation and maintain confidential records.

Skills

Microsoft Office 365

Verbal Communication

Written Communication

Bilingual/Spanish

Education

High School Diploma or GED

Associate Degree

Tools

EHR (Electronic Health Records)

HRIS

Job description

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Join to apply for the Administrative Manager role at Youth Advocate Programs, Inc.

Status: Full-Time Hourly FLSA Classification: Non-Exempt

Summary of Position: Administrative Manager plays a pivotal role in supporting all office operations for the Philadelphia and Delaware County/Delco Program. This position involves acting as the primary receptionist, preparing weekly reports and payroll documentation, and maintaining confidential participant and personnel records. The Administrative Manager will thrive in a fast-paced, demanding environment, consistently demonstrating professionalism with staff, families, and service providers.

Key Responsibilities:

1. Provide comprehensive office support to ensure smooth program operations.
2. Serve as office receptionist, managing phone calls and visitor inquiries.
3. Prepare and process weekly paperwork, including payroll documentation, with attention to accuracy and deadlines.
4. Maintain confidential participant and personnel records.
5. Foster positive relationships with staff, families, and community service providers.

Qualifications/Requirements:

1. Associate degree preferred; high school diploma or GED is required.
2. Prior experience in an office environment.
3. Proficient in Microsoft Office 365 (Word, Excel, etc.).
4. Familiarity with EHR (Electronic Health Records) and electronic data systems/HRIS is a plus.
5. Understanding of insurance and third-party billing processes is a plus.
6. Excellent verbal and written communication skills.
7. Reliable transportation, valid driver's license, and current auto insurance required.
8. Bilingual/Spanish is a plus.

Benefits Available:

• Medical/Prescription
• Dental
• Vision
• Short Term Disability
• UNUM Supplemental Insurance
• Employee Assistance Program
• Pet Insurance
• Competitive Weekly Pay
• Direct Deposit
• Paid time off
• Holiday Pay
• 403(b) Retirement Savings Plan

Youth Advocate Programs, Inc. is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by law.