Administration Manager

ProJeCt of Easton; Easton (Northampton County); On-site; USD 60,000; Full time

Job summary

A leading organization is seeking an Administration Manager to provide operational support in HR, IT, Facilities Management, and Office Administration. The successful candidate will oversee best practices and manage various critical operational functions, ensuring alignment with organizational goals. Required qualifications include a degree and 2-4 years of related experience, along with strong analytical and interpersonal skills.

Qualifications

• 2-4 years' experience in administrative and/or operations management.
• Previous experience in human resource and operations management.
• Excellent communication and relationship building skills.

Responsibilities

• Oversee best practices in human resources and administration.
• Develop and manage human resource procedures and records.
• Plan and monitor budgets and ensure compliance with agency policies.

Skills

Analytical Skills

Organization

Problem-Solving

Communication

Relationship Building

Education

4-year degree

Tools

Microsoft Suite

Job description

TITLE: Administration Manager

DEPARTMENT: Admin

REPORTS TO: Executive Director

FLSA STATUS: Full-time, Exempt

Summary: To provide the agency with operational support in the areas of Human Resources, IT, Facilities Management, and Office Administration

Essential Duties: Essential job duties for this position include the following items. Other duties must be performed as assigned or required.

To oversee best practices in human resources, IT, facilities and general administrative management that ensure achievement of organizational goals.

Human Resources Management

• Develop and manage human resource procedures;
• Maintain staff files in accordance with legal requirements and best practices;
• Organize standard training schedules;
• Support managers in recruitment and retention processes;
• Oversee benefits and compensation management;
• Manage hiring, on-boarding and off-boarding staff;
• Manage all unemployment paperwork, worker's compensation, etc.
• Manage and continue ongoing rollout of Isolved Modules
  
  

Administration Management

General Office Management

• Develop and manage Admin budget in conjunction with Finance Manager and Ex. Director;
• Plan and monitor budgets, secure estimates, negotiate prices with suppliers, review and monitor contracts and billing;
• Responsible for planning, monitoring and managing administrative procedures, including the development of procedure manuals, that ensure compliance with all agency policies and government regulations;
• Develop a records management system and maintain agency records and filing systems, including e-filing;
• Develop and monitor risk management and emergency management plans;
• Acquire, store and manage supplies and inventory; and,
• Dispose of or oversee disposal of surplus or unclaimed property.
  
  

Information Technology

• Establish and oversee contracted services, serving as staff liaison to external IT management contractor; help to facilitate communication between staff having IT issues and IT vendor until solution is reached.
• Responsible for planning, monitoring and managing information technology systems, including the development of procedure manuals;
• Responsible for procuring computer equipment and software and maintaining inventory system; and,
• Work closely with IT service provider to create and maintain preventative maintenance and replacement schedules of computer hardware and software.
  
  

Facilities Management

• Responsible for monitoring and managing safety, security and maintenance of physical properties, including the development of procedure manuals;
• Responsible for establishing and monitoring contracted services (or supervising in-house staff) for building and mechanical systems maintenance, housekeeping and grounds;
• Responsible for developing and maintaining preventative maintenance and capital expense needs and budgets;
• Serve as liaison to "landlords" and volunteer taskforce as needed; and,
  
  

Qualifications: To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required.

Education/Experience

• 2-4 years' experience in administrative and/or operations management
• 4-year degree, preferred
• Previous experience in human resource and operations management;
• Successful track record in setting priorities;
• Keen analytic, organization and problem-solving skills which support and enable sound decision making;
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders;
• Multi-tasker with the ability to wear many hats in a fast-paced environment; and,
• Personal qualities of integrity, credibility, and dedication to the mission of ProJeCt of Easton, Inc.
  
  

Knowledge And Skills

• Fluent English with excellent writing and verbal communication skills;
• Ability to organize and plan work (long and short range) and to establish and meet timelines
• Ability to problem solve and work independently
• Ability to follow directions and attend to detail (read for critical detail)
• Ability to use software, including Microsoft Suite with excellent Excel ability and other databases;
• Ability to think analytically and to assess cost/benefit
• Ability to accept supervision and redirection;
• Ability to prepare reports and presentations;
• General knowledge of office equipment, computer software and hardware, and a willingness to develop a greater level of knowledge in this respect;
• Strong administrative, human resource and operations skills; and,
• Strong organizational and leadership
  
  

Language Skills

• Language Ability: Ability to clearly and concisely express thoughts and ideas
  
  

Mathematical Skills

• Mathematical Ability: Ability to perform math in an accurate, precise manner.
  
  

Reasoning Ability

• Reasoning: Logical thinking leading to conclusion believed to be accurate
• Remembering: Ability to recall previous events and ProJeCt and task histories
  
  

Intellectual Demands: The intellectual demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Intellectual Demands

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Problem solving

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Communication - written

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☐

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Communication - verbal

☐

☐

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Money handling

☐

☒

☐

☐

Organization

☐

☐

☐

☒

Interpersonal Skills

☐

☐

☐

☒

Calculating

☐

☒

☐

☐

Concentration

☐

☐

☐

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Creativity

☐

☐

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Working with interruptions

☐

☐

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Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Activities

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Stand

☐

☐

☒

☐

Walk

☐

☐

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Sit

☐

☐

☒

☐

Talk

☐

☐

☐

☒

Hearing/Listening

☐

☐

☐

☒

Use hands to finger, handle, or feel

☐

☐

☒

☐

Reach with hands and arms

☐

☒

☐

☐

Climb or balance

☒

☐

☐

☐

Stoop, kneel, crouch, or crawl

☐

☒

☐

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Taste or smell

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☐

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Travel

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☐

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Other

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☐

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Weight

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Up to 10 pounds

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☐

☒

Up to 25 pounds

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Up to 50 pounds

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Up to 100 pounds

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More than 100 pounds

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Physical demand requirements listed are primarily applied to Mobility: Ability to move around the office to interact with staff and attend meetings, Sitting: Prolonged periods of sitting at a desk and working on a computer, Manual Dexterity: Frequent use of hands for typing, writing, and handling documents.

Vision requirements listed are primarily applied to Close Vision: Ability to read and analyze documents, spreadsheets, and computer screens, Distance Vision: Occasionally required for presentations or meetings in larger rooms, Color Vision: May be necessary for reviewing charts, graphs, and other visual materials.

Environmental - None

Noise - Noise Level: Generally, the noise level in an office environment is moderate. However, it can vary depending on the office layout and location. Concentration: Ability to maintain focus and productivity in an environment with typical office noise, such as conversations, phone calls, and office equipment

Acknowledgement

I understand that this position description is not an exhaustive list of all functions that you may be required to perform, and you may be required to perform additional functions. Additionally, the company reserves the right to revise the job description at any time.

I acknowledge this position description was reviewed with me and a copy was provided to me. I agree to and accept the terms and conditions and acknowledge this does not represent a contract of employment, and that employment at ProJeCt of Easton, Inc. is employment at-will, which may be terminated at the will of either the company or myself.

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Employee Signature

______________________

Date

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Supervisor Signature

______________________

Date

All applicants will be required to take and pass a drug screen prior to hiring.

Salary: $60000 per year