Administrative Manager

Red Letter; Millcreek Township (PA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Roth IRA match

Professional development

Major Holiday time off

Advancement opportunities

Job summary

Restaurant Group. is seeking an Administrative Manager to provide comprehensive executive, administrative, and operational support across business, family office, hospitality, and office functions.

You will manage scheduling, communications, financial administration, employee support, and vendor coordination while ensuring efficient day-to-day operations and exceptional service to stakeholders.

Qualifications

• Experience in administrative, executive assistant, office management, bookkeeping, or HR support.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
• Proficiency with email, calendars, electronic records, and office systems.
• Experience with invoice processing, expense tracking, onboarding, payroll support, or benefits administration.

Responsibilities

• Manages executive calendars, schedules appointments, coordinates meetings, and travel arrangements.
• Oversees email communications and maintains organized records.
• Coordinates vendor relationships, purchasing, invoices, and expense tracking.
• Monitors project timelines and ensures timely completion of initiatives.
• Administers personal and business financial support activities including bill payments and bank transactions.
• Supports office operations, events, and special projects for a professional workplace.

Skills

Administrative experience

Organizational skills

Communication skills

Confidentiality

Attention to detail

Payroll support

Tools

Payroll software

Accounting software

Calendar software

Job description

The Administrative Manager provides comprehensive executive, administrative, and operational support across business, family office, hospitality, and office functions. This role manages scheduling, communications, financial administration, employee support, office operations, vendor coordination, recordkeeping, and special projects while ensuring efficient day-to-day operations and exceptional service to internal and external stakeholders.

What can we offer YOU?

• Pay: $50,000-$60,000
• Health, Dental and Vision Insurance
• Roth IRA match
• Competitive pay dependent on experience
• Professional development opportunities
• Major Holiday time off
• Opportunities for advancement

Qualifications:

• Previous administrative, executive assistant, office management, bookkeeping, or HR support experience preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize tasks, manage deadlines, and maintain confidentiality
• Proficiency with email, calendars, electronic records, and office systems
• Experience with invoice processing, expense tracking, onboarding, payroll support, or benefits administration preferred

Responsibilities:

• Manages executive calendars, schedules appointments, coordinates meetings, and facilitates travel arrangements and related logistics.
• Oversees email communications, prioritizes correspondence, responds as appropriate, and maintains organized records and filing systems.
• Coordinates vendor relationships, purchasing activities, invoice processing, expense tracking, and accounts payable functions.
• Monitors project timelines, tracks action items, and follows up on deadlines to ensure timely completion of business initiatives.
• Administers personal and business financial support activities, including bill payment coordination, banking transactions, account reconciliations, and expense management, bookkeeping, and payroll support
• Coordinates property, vehicle, insurance, and administrative activities, including vendor scheduling, maintenance services, and regulatory renewals.
• Maintains electronic and physical records, including financial, legal, tax, personnel, and executive documentation.
• Administers charitable contribution and sponsorship processes, including payment distribution, documentation, and event coordination.
• Coordinates employee onboarding, personnel record management, and benefits administration for restaurant operations, ensuring accurate documentation and compliance with established procedures.
• Maintains employee records within company systems, including onboarding, employment, performance, and disciplinary documentation.
• Oversees office operations, including conference room scheduling, mail distribution, telephone administration, facilities coordination, and office supply management.
• Supports special events, restaurant initiatives, office projects, and seasonal activities to ensure efficient operations and a professional workplace environment.
• Provides administrative support for executive leadership, special projects, and other business or personal matters as assigned.

Restaurant Group.