Administrative Licensing Coordinator

Beacon Hill Staffing Group, LLC; Raleigh (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a detail-oriented Administrative Licensing Coordinator to support a busy licensing and records department. You will process forms, update records, review documentation for completeness, and assist customers with questions about applications, registrations, and account information.

Your role includes maintaining databases, generating reports, handling mail and scanning documents, and providing general administrative support to the licensing and

Qualifications

• 1+ years of administrative, clerical, records management, customer service, or office support experience.
• Strong data entry and computer skills, including Microsoft Office.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to maintain confidential and sensitive information.
• Experience with databases or document management systems is a plus.

Responsibilities

• Review, process, and maintain applications, forms, and supporting documentation
• Update and maintain electronic records, databases, and document management systems
• Respond to phone and email inquiries regarding applications, registrations, renewals, and account updates
• Verify submitted information for accuracy and completeness and communicate with individuals regarding missing or corrected information
• Scan, upload, file, and organize electronic documents and records
• Generate reports, correspondence, and administrative documentation as needed
• Process incoming mail and route documents appropriately
• Assist with data entry projects and record maintenance initiatives
• Provide general administrative support to the licensing and compliance team
• Support reception coverage and other office administrative functions as needed

Skills

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a detail-oriented Administrative Licensing Coordinator to support a busy licensing and records department. This role is ideal for someone who enjoys administrative work, managing documentation, maintaining accurate records, and assisting customers with questions related to applications, registrations, and account information. The Administrative Licensing Coordinator will provide support to licensing specialists by processing forms, updating records, reviewing documentation for completeness, maintaining databases, and helping ensure information is accurately entered and maintained. This position offers an opportunity to work in a structured, professional environment where accuracy, organization, and customer service are key to success.

Responsibilities

• Review, process, and maintain applications, forms, and supporting documentation
• Update and maintain electronic records, databases, and document management systems
• Respond to phone and email inquiries regarding applications, registrations, renewals, and account updates
• Verify submitted information for accuracy and completeness and communicate with individuals regarding missing or corrected information
• Scan, upload, file, and organize electronic documents and records
• Generate reports, correspondence, and administrative documentation as needed
• Process incoming mail and route documents appropriately
• Assist with data entry projects and record maintenance initiatives
• Provide general administrative support to the licensing and compliance team
• Support reception coverage and other office administrative functions as needed

Qualifications

• 1+ years of administrative, clerical, records management, customer service, or office support experience
• Strong data entry and computer skills, including Microsoft Office
• Excellent attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Ability to maintain confidential and sensitive information
• Experience working with databases, document management systems, licensing, credentialing, registration, compliance, or records administration is a plus

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you!Beacon Hill. Employing the Future (TM)