Litigation Legal Assistant - Insurance Defense

Beacon Hill Staffing Group, LLC; Tampa (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Paid time off and holidays

Paid parking

On-site gym access

Calm app subscription

Job summary

Beacon Hill Staffing Group, LLC is seeking a Legal Assistant to support attorneys with administrative and clerical tasks. The role includes drafting legal documents, managing case files, and assisting with trial preparation while maintaining client confidentiality.

This position requires strong organizational skills, the ability to work independently, and proactive communication with attorneys, clients, and opposing counsel. A team-player mindset and reliability are essential.

Qualifications

• High school diploma or equivalent is required.
• Team player with flexible problem-solving skills and ability to work independently.
• Excellent computer skills and familiarity with litigation secretarial tasks.

Responsibilities

• Draft, format, prepare, proofread, and revise comprehensive legal documents.
• Review all incoming mail, faxes and emails; prepare outgoing mail.
• Open new files and run conflict searches for new matters.
• Organize and manage client files, electronic filing and paper records.
• Schedule and calendar depositions, hearings, and trials; assist with trial prep.

Skills

Team player

Creative problem solving

Independent work

Flexibility

Education

High school diploma or equivalent

Tools

Microsoft Office

Litigation software

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

The legal assistant plays an important role in supporting legal professionals in the delivery of legal services to clients. The legal assistant is responsible for providing administrative and clerical support to multiple attorneys. Duties include drafting legal documents, managing case files, assisting with trial preparation, communicating with clients and maintaining confidentiality of sensitive information related to cases and clients.

Essential Functions and Basic Duties:

• Draft, format, prepare, proofread, and revise comprehensive legal documents
• Review all incoming mail, faxes and emails.
• Prepare outgoing mail for attorneys' review
• Open new files for new matters and new clients, including running conflict searches for new cases
• Organize and manage client files by scanning, naming, saving electronically and destroying, when appropriate, client data in paper and electronic formats.
• Effectively and professionally communicate with attorneys, clients, opposing counsel, and adjusters by email and phone
• Review, distribute and electronically save daily incoming mail, legal documents, hand-deliveries and faxes
• Schedule and calendar depositions, hearings, mediations, inspections; calendar pre-trial conferences, and trials for assigned attorneys
• E-filing in state and federal courts and agency filings
• Print and circulate e-filed documents
• Answer attorney calls and take messages; forward calls as appropriate
• Enter, review and release time for attorneys as directed
• Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney
• Assemble binders for depositions and mediations
• Update client case lists to ensure accuracy
• Update trial, mediation and case lists to ensure accuracy
• Prepare attorney expense reports
• Make travel arrangements for attorneys
• Process client vendor invoices
• Review pre-bills for accuracy and distribute; send invoices to clients
• Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc.
• Provide coverage for other assistants while out on PTO
• Assist with training new hires
• Complete all other projects/duties as assigned

Qualifications:

• High school diploma or equivalent
• Team player.
• Creative problem solving
• Ability to work independently with minimal supervision and with flexibility to meet deadlines
• Computer skills 5 plus years of extensive litigation secretarial/assistant experience

Benefits Include:

• Health insurance with firm-paid HSA contributions on select plans
• Dental and vision insurance
• Firm paid life insurance and short term disability insurance
• Optional Aflac supplemental plans
• Paid time off and paid holidays
• Paid parking
• Included on-site gym access
• Complimentary subscription to the Calm app, offering guided meditations, sleep support, and mindfulness tools
• Access to a company-sponsored financial wellness program

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)