Administrative Lead - Nonprofit Payroll & Records (Flexible)

Youth Advocate Programs, Inc. (YAP); Lancaster (AZ); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical/Prescription

Dental

Vision

Short Term Disability

UNUM Supplemental Insurance

Employee Assistance Program (EAP)

Pet Insurance

Paid time off

Paid Holidays

403(b) Retirement Savings Plan

Direct Deposit

Weekly Pay

Flexible schedule

Job summary

Youth Advocate Programs, Inc. (YAP) is seeking an Administrative Manager to provide office support for the Lancaster Program.

The role acts as receptionist, prepares weekly paperwork, and handles payroll processing while maintaining confidential participant and personnel records. Qualifications include a high school diploma or GED, 1–2 years in administration (non-profit preferred), proficiency with Microsoft Office, strong organization and communication, and a willingness to work evenings or

Qualifications

• Associates degree is preferred but not required.
• Minimum High School Diploma or GED is required.
• 1 to 2 years of administrative experience, ideally in a non-profit or social services setting.
• Proficient with Microsoft Office/O365 and basic database systems.
• Strong organizational and communication skills
• Some understanding of insurance, and third-party billing is helpful.
• Reliable transportation, valid driver’s license, and current auto insurance is required.
• Bilingual (English/Spanish) is a plus.
• Flexible Schedule; Evenings and weekends may be required.

Responsibilities

• Answer phones, greet visitors, and provide general administrative support.
• Maintain accurate and organized documentation and confidential participant and personnel records.
• Prepare weekly paperwork, documentation, and payroll processing.
• Assist in coordinating office administration, meetings, trainings, and events.
• Work in a fast paced and demanding environment with professionalism.

Skills

Organizational skills

Communication skills

Bilingual English/Spanish

Flexible schedule

Reliable transportation

Education

Associates degree preferred

High School Diploma or GED required

Administrative experience in non-profit

Tools

Microsoft Office/O365

Basic database systems

Job description

Youth Advocate Programs, Inc. (YAP) is seeking an Administrative Manager to provide office support for the Lancaster Program.

The role acts as receptionist, prepares weekly paperwork, and handles payroll processing while maintaining confidential participant and personnel records. Qualifications include a high school diploma or GED, 1–2 years in administration (non-profit preferred), proficiency with Microsoft Office, strong organization and communication, and a willingness to work evenings or