Administrative Manager — Nonprofit Office & Payroll

Youth-Advocate-Programs,-Inc.; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Youth Advocate Programs, Inc. is seeking an Administrative Manager to support the Lancaster Program. You will serve as receptionist, handle weekly paperwork, and process payroll, while maintaining confidential participant and personnel records.

The role requires 1–2 years of administrative experience, proficiency with Microsoft Office, strong organizational and communication skills, and a willingness to work evenings or weekends if needed. Bilingual English/Spanish is a plus.

Qualifications

• Associates degree is preferred but not required.
• Minimum High School Diploma or GED is required.
• 1 to 2 years of administrative experience, ideally in a non-profit or social services setting.
• Proficient with Microsoft Office/O365 and basic database systems.
• Strong organizational and communication skills
• Some understanding of insurance, and third-party billing is helpful.
• Reliable transportation, valid driver's license, and current auto insurance is required.
• Bilingual (English/Spanish) is a plus.
• Flexible Schedule; Evenings and weekends may be required.

Responsibilities

• Answer phones, greet visitors, and provides general administrative support.
• Maintains accurate and organized documentation and maintains confidential participant and personnel records.
• Prepares weekly paperwork, documentation, and payroll processing.
• Assist in coordinating office administration, meetings, trainings, and events.
• Individual must be able to work in a fast paced and demanding environment and maintain a professional manner with staff, families, and other service providers

Skills

Organizational skills

Communication skills

Bilingual English/Spanish

Flexible schedule

Education

Associate degree preferred

High School Diploma or GED required

Tools

Microsoft Office / O365

Basic database systems

Job description

Youth Advocate Programs, Inc. is seeking an Administrative Manager to support the Lancaster Program. You will serve as receptionist, handle weekly paperwork, and process payroll, while maintaining confidential participant and personnel records.

The role requires 1–2 years of administrative experience, proficiency with Microsoft Office, strong organizational and communication skills, and a willingness to work evenings or weekends if needed. Bilingual English/Spanish is a plus.