Administrative & Hospitality Coordinator

Data-Mail, Inc.; Newington (CT); On-site; USD 40,000 - 50,000; Full time

Job summary

Data-Mail, Inc. in Newington, CT, is seeking an Administrative Assistant to provide professional support to Account Directors and the Account Services team. This role covers front desk operations, hospitality, office coordination, meetings and travel arrangements, and confidential administrative tasks.

The ideal candidate is organized, customer-focused, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining a welcoming, professional office.

Qualifications

• High School Diploma or GED required.
• Associate degree preferred in business/admin field.
• Minimum 3 years in reception, admin support, hospitality, or office admin.

Responsibilities

• Coordinate conference room reservations and meeting logistics.
• Arrange meals, refreshments, and catering for meetings and client visits.
• Maintain kitchen, breakroom, and hospitality supplies inventory.
• Greet visitors and manage front desk operations professionally.
• Prepare, proofread, and distribute correspondence and reports.
• Schedule meetings and coordinate calendars; arrange travel as needed.

Skills

Communication

Organization

Customer service

Multitasking

Confidentiality

Education

High School Diploma or GED

Associate degree in Business Administration or related field

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Data-Mail, Inc. in Newington, CT, is seeking an Administrative Assistant to provide professional support to Account Directors and the Account Services team. This role covers front desk operations, hospitality, office coordination, meetings and travel arrangements, and confidential administrative tasks.

The ideal candidate is organized, customer-focused, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining a welcoming, professional office.