Administrative Generalist & Travel & Events Coordinator

Indiana University; Bloomington (IN); Presencial; USD 23.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Retirement plan

Tuition subsidy

Descripción de la vacante

Indiana University in Bloomington, IN, is seeking an experienced Administrative Generalist for the Department of French and Italian. You will support office operations, coordinate travel for FRIT and SPAN, and help organize department events and communications.

The role requires strong organization, confidentiality, and multitasking abilities, with a commitment to professional service in a busy academic environment.

Formación

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates excellent judgment and decision making skills.
• Ability to simultaneously handle multiple priorities.
• Maintains a high degree of professionalism.

Responsabilidades

• Collects, builds, formats, and posts departmental class descriptions for fall, spring, and summer. Processes IU-funded faculty and student travel for FRIT and SPAN.
• Initiates travel reservations, travel pre-approvals, reimbursements, and other required travel documents for FRIT and SPAN.
• Works with Travel Management to ensure compliance with travel guidelines and policies.
• Plans and executes department events, including large receptions, room reservations, catering, and equipment setup.
• Serves as liaison for guests, attendees, invited speakers and vendors.
• Assists with faculty lectures and brown bag series by scheduling rooms and promoting events.
• Maintains department online events calendars and posts events to IU calendar.

Conocimientos

Written and verbal communication

Interpersonal skills

Organizational skills

Confidential information handling

Judgment and decision making

Multitasking

Professionalism

Educación

High school diploma or equivalent

2 years of relevant experience

Herramientas

Word

Excel

Descripción del empleo

Indiana University in Bloomington, IN, is seeking an experienced Administrative Generalist for the Department of French and Italian. You will support office operations, coordinate travel for FRIT and SPAN, and help organize department events and communications.

The role requires strong organization, confidentiality, and multitasking abilities, with a commitment to professional service in a busy academic environment.