Admin Generalist Coordinator

Indiana University Bloomington; Bloomington (IN); Presencial; USD 22.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical and dental insurance

Health savings account

Flexible spending accounts

Base retirement plan with IU benefits

Tuition subsidy for IU courses

Paid holidays and paid time off

Descripción de la vacante

Indiana University Bloomington is seeking an Administrative Generalist Coordinator in the French and Italian department to process faculty travel and support shared services with SPAN. The role will help manage class descriptions, travel processes, and event planning within a collaborative, international environment.

The position requires strong organizational and communication skills, discretion with confidential information, and the ability to manage multiple priorities in a busy academic

Formación

• High school diploma or equivalent is required.
• 2 years of relevant experience.

Responsabilidades

• Collects, builds, formats, and posts departmental class descriptions for fall, spring, and summer; processes IU-funded faculty and student travel for FRIT and SPAN.
• Initiates travel reservations, pre-approvals, reimbursements, and other travel documents for FRIT and SPAN.
• Plans and executes department events, including room reservations, catering, and equipment setup.

Conocimientos

Written and verbal communication

Interpersonal skills

Organizational skills

Confidential information handling

Judgment and decision making

Multitasking

Professionalism

Educación

High school diploma or equivalent

Descripción del empleo

Department

FRENCH AND ITALIAN (BL-FRIT-IUBLA)

Department Information

The Department of French and Italian (FRIT) is nationally andinternationally recognized for the success of its languageprograms, the breadth and depth of its offerings, and thescholarship of its faculty. We prepare students in French andItalian with courses ranging from beginning language study todoctoral seminars. We take pride in our well-organized,wide-ranging program and in the committed and collegial tonefostered by instructors and staff.

We offer undergraduate degrees in both French and Italian,including majors and minors, along with a certificate in GlobalFrench. We award advanced degrees in French/Francophone Studies,French Linguistics, and Italian Studies. We also offer a master'sdegree in French Instruction.

Come work with us in a friendly international community!

Job Summary

The Administrative Generalist Coordinator includes some sharedservices with the Department of Spanish and Portuguese (SPAN),situated conveniently in the same building, to assist in processingfaculty travel.

Department-Specific Responsibilities

• Collects, builds, formats, and posts departmental classdescriptions for fall, spring, and summer. Processes IndianaUniversity (IU)-funded faculty and student travel for FRIT andSPAN.
• Initiates travel reservations, travel pre-approvals,reimbursements, and any other required travel documents for FRITand SPAN.
• Works closely with Travel Management to ensure compliance withchanging travel guidelines, policies, and procedures for both FRITand SPAN.
• Plans and executes department events for including largereceptions including room reservations, catering arrangements, andequipment rental/setup.
• Serves as a liaison for guests, attendees, invited speakers andvendors.
• Assists with faculty lectures and brown bag series byscheduling rooms, equipment rental/usage andannouncements/promotion.
• Maintains departments online events calendars and post eventsto IU calendar.

General Responsibilities

• Evaluates office production, revises procedures, or devises newforms to improve efficiency of workflow.
• Organizes office operations and procedures such as creation ofWord and Excel files, bookkeeping, and preparation of payrolls,flow of correspondence, filing, requisition of supplies, and otheroffice services.
• Oversees opening, sorting, and routing of incoming mail,answers correspondence and prepares outgoing mail.
• Monitors the use of office supplies and equipment; reordersitems as needed.
• Ensures that office procedures and policies are beingmaintained and communicated.
• Compiles, copies, sorts, and files records of officeactivities.
• May perform other duties related to maintaining an internalwebsite and/or working with social media.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 2 years of relevant experience.

SKILLS

Required

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates excellent judgment and decision makingskills.
• Ability to simultaneously handle multiple priorities.
• Maintains a high degree of professionalism.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$19.71 per hour

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice ofNon-Discrimination here which includes contact information.

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