Administrative & Facilities Coordinator - Northern Arizona

Child & Family Support Services, Inc; Prescott Valley (AZ); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life and disability insurance

Paid holidays

Mileage reimbursement

Job summary

Child & Family Support Services, Inc. is seeking an Administrative Assistant to support the Northern Arizona locations, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.

The role provides administrative support, front desk coverage, and site coordination to ensure efficient operations. You will travel regularly across Northern Arizona, maintain records for facilities and vehicles, coordinate vendors, and serve as the liaison between regional offices

Qualifications

• High school diploma or equivalent required.
• Two or more years of administrative, office management, facilities, operations, or related experience preferred.
• Obtain an Arizona DPS Level One Fingerprint Clearance Card.
• Must be able to travel regularly throughout Northern Arizona, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.
• Must be comfortable interacting professionally with employees, vendors, contractors, and leadership.
• Must be able to lift, carry, move, and organize office supplies and equipment as needed.
• Must maintain confidentiality and comply with CFSS policies and procedures.

Responsibilities

• Support administrative operations across CFSS Northern Arizona locations, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.
• Provide front desk and administrative coverage at the Prescott Valley and Flagstaff locations as needed.
• Regularly visit Northern Arizona locations to assess office conditions, organization, safety, functionality, and overall readiness.
• Monitor site needs and identify areas requiring attention, repair, replacement, improvement, or follow-up.
• Evaluate office and clinic environments for consistency with CFSS policies, procedures, agency standards, licensing requirements, and operational needs.
• Communicate site concerns and recommendations to the Director of Administrative and Facilities Services and appropriate team members.
• Coordinate repairs, maintenance, and other facility services with outside vendors and contractors.
• Communicate with vendors regarding scheduling, access, service needs, and completion of work.
• Follow up on outstanding facility and maintenance requests to ensure issues are resolved appropriately and timely.
• Maintain and coordinate the Northern Arizona CFSS vehicle fleet, including scheduling maintenance, inspections, repairs, and other vehicle-related needs.
• Order and distribute office supplies, equipment, and other resources needed by Northern Arizona locations.
• Coordinate catering and other administrative arrangements for meetings, trainings, and agency events in Northern Arizona.
• Maintain accurate records and documentation related to facilities, vehicles, supplies, vendors, and other assigned responsibilities.
• Serve as a reliable point of communication between Northern Arizona locations and the Phoenix corporate office.
• Travel regularly throughout Northern Arizona to support CFSS locations and operational needs.
• Participate in special projects and other administrative or operational assignments as needed.

Skills

Administrative support

Front desk

Fleet coordination

Vendor coordination

Travel coordination

Education

High school diploma

Arizona DPS Fingerprint Clearance Card

Two+ years administrative experience

Job description

Child & Family Support Services, Inc. is seeking an Administrative Assistant to support the Northern Arizona locations, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.

The role provides administrative support, front desk coverage, and site coordination to ensure efficient operations. You will travel regularly across Northern Arizona, maintain records for facilities and vehicles, coordinate vendors, and serve as the liaison between regional offices