Administrative Professional - Service

Child & Family Support Services, Inc; Prescott Valley (AZ); Presencial; USD 38.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Life and disability insurance

Paid holidays

Mileage reimbursement

Descripción de la vacante

Child & Family Support Services, Inc. is seeking an Administrative Assistant to support the Northern Arizona locations, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.

The role provides administrative support, front desk coverage, and site coordination to ensure efficient operations. You will travel regularly across Northern Arizona, maintain records for facilities and vehicles, coordinate vendors, and serve as the liaison between regional offices

Formación

• High school diploma or equivalent required.
• Two or more years of administrative, office management, facilities, operations, or related experience preferred.
• Obtain an Arizona DPS Level One Fingerprint Clearance Card.
• Must be able to travel regularly throughout Northern Arizona, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.
• Must be comfortable interacting professionally with employees, vendors, contractors, and leadership.
• Must be able to lift, carry, move, and organize office supplies and equipment as needed.
• Must maintain confidentiality and comply with CFSS policies and procedures.

Responsabilidades

• Support administrative operations across CFSS Northern Arizona locations, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.
• Provide front desk and administrative coverage at the Prescott Valley and Flagstaff locations as needed.
• Regularly visit Northern Arizona locations to assess office conditions, organization, safety, functionality, and overall readiness.
• Monitor site needs and identify areas requiring attention, repair, replacement, improvement, or follow-up.
• Evaluate office and clinic environments for consistency with CFSS policies, procedures, agency standards, licensing requirements, and operational needs.
• Communicate site concerns and recommendations to the Director of Administrative and Facilities Services and appropriate team members.
• Coordinate repairs, maintenance, and other facility services with outside vendors and contractors.
• Communicate with vendors regarding scheduling, access, service needs, and completion of work.
• Follow up on outstanding facility and maintenance requests to ensure issues are resolved appropriately and timely.
• Maintain and coordinate the Northern Arizona CFSS vehicle fleet, including scheduling maintenance, inspections, repairs, and other vehicle-related needs.
• Order and distribute office supplies, equipment, and other resources needed by Northern Arizona locations.
• Coordinate catering and other administrative arrangements for meetings, trainings, and agency events in Northern Arizona.
• Maintain accurate records and documentation related to facilities, vehicles, supplies, vendors, and other assigned responsibilities.
• Serve as a reliable point of communication between Northern Arizona locations and the Phoenix corporate office.
• Travel regularly throughout Northern Arizona to support CFSS locations and operational needs.
• Participate in special projects and other administrative or operational assignments as needed.

Conocimientos

Administrative support

Front desk

Fleet coordination

Vendor coordination

Travel coordination

Educación

High school diploma

Arizona DPS Fingerprint Clearance Card

Two+ years administrative experience

Descripción del empleo

Job Description Child & Family Support Services (CFSS) is a behavioral health agency providing in-home and community-based services to children, young adults, and families throughout Arizona. We are seeking a Administrative Assistant - Northern Arizona to support the administrative and operational needs of our Northern Arizona locations.

This position is based in Prescott Valley and serves as an important connection between our Northern Arizona offices and the CFSS team in Phoenix. The Administrative Assistant will provide administrative support, assist with front desk coverage, coordinate site and facility needs, support the Northern Arizona vehicle fleet, and regularly visit CFSS locations throughout the region.

Responsibilities

This person should have a strong agency-wide perspective and the ability to recognize when a site, facility, process, or resource may not meet CFSS expectations, policies, procedures, or regulatory requirements.

Administrative Assistant Job Responsibilities:

• Support administrative operations across CFSS Northern Arizona locations, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.
• Provide front desk and administrative coverage at the Prescott Valley and Flagstaff locations as needed.
• Regularly visit Northern Arizona locations to assess office conditions, organization, safety, functionality, and overall readiness.
• Monitor site needs and identify areas requiring attention, repair, replacement, improvement, or follow-up.
• Evaluate office and clinic environments for consistency with CFSS policies, procedures, agency standards, licensing requirements, and operational needs.
• Communicate site concerns and recommendations to the Director of Administrative and Facilities Services and appropriate team members.
• Coordinate repairs, maintenance, and other facility services with outside vendors and contractors.
• Communicate with vendors regarding scheduling, access, service needs, and completion of work.
• Follow up on outstanding facility and maintenance requests to ensure issues are resolved appropriately and timely.
• Maintain and coordinate the Northern Arizona CFSS vehicle fleet, including scheduling maintenance, inspections, repairs, and other vehicle-related needs.
• Order and distribute office supplies, equipment, and other resources needed by Northern Arizona locations.
• Coordinate catering and other administrative arrangements for meetings, trainings, and agency events in Northern Arizona.
• Maintain accurate records and documentation related to facilities, vehicles, supplies, vendors, and other assigned responsibilities.
• Serve as a reliable point of communication between Northern Arizona locations and the Phoenix corporate office.
• Travel regularly throughout Northern Arizona to support CFSS locations and operational needs.
• Participate in special projects and other administrative or operational assignments as needed.

Administrative Assistant Skills & Abilities

Strong communication and interpersonal skills are essential, as this position works with employees, leadership, vendors, contractors, and the corporate team.

Administrative Assistant Education/Experience Needed

• High school diploma or equivalent required.
• Two or more years of administrative, office management, facilities, operations, or related experience preferred.
• Experience coordinating vendors, maintenance, purchasing, fleet, or facilities-related needs is a plus.
• Obtain an Arizona DPS Level One Fingerprint Clearance Card
• Must be able to travel regularly throughout Northern Arizona, including Prescott Valley, Flagstaff, Cottonwood, Kingman, Bullhead City, and Lake Havasu City.
• Must be comfortable interacting professionally with employees, vendors, contractors, and leadership.
• Must be able to lift, carry, move, and organize office supplies and equipment as needed.
• Must maintain confidentiality and comply with CFSS policies and procedures.

We offer a full benefits package to all full-time employees, including:

• ~ Medical insurance
• ~ Dental insurance
• ~ Life and disability insurance
• ~Paid holidays
• ~ Mileage reimbursement

Our mission is to prevent out-of-home care and support youth in achieving success within their homes and communities. We believe in the power of collaboration, compassion, and community. We’re dedicated to providing outpatient behavioral health services that help children, youth, and young adults thrive.