Administrative Assistant

Child & Family Support Services, Inc.; Tucson (AZ); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Full benefits package

Medical insurance

Dental insurance

Vision insurance

401(k) contribution match

Paid time off

Paid holidays

Job summary

Child & Family Support Services, Inc. in Tucson, AZ is seeking a Full-time Administrative Assistant to open/close the office and serve as the main contact for visitors.

The role provides reception, scheduling, supply ordering, and general administrative support under the direction of the Clinical Director and Corporate Office Manager. Strong MS Office skills and teamwork are essential.

Qualifications

• High school diploma or GED required.
• Minimum two years of administrative experience.
• Proficiency in Microsoft Office (Word/Excel/Outlook) and Google Drive/Sheets.

Responsibilities

• Greet visitors and direct them to the appropriate staff.
• Answer phones, receive/send faxes, scan and copy documents.
• Maintain calendars for rooms and vehicles; open/close the office.
• Order office supplies and manage inventory.
• Enter/update profiles in the EMR system; coordinate AHCCCS referrals.

Skills

Communication

Multitasking

Teamwork

Reception duties

Education

High school diploma or GED

2+ years admin experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Google Drive

Google Sheets

Job description

Child & Family Support Services (CFSS) is accepting applications for Full-time Administrative Assistant in our Tucson Office.

The Administrative Assistant will open and close the office and be the main point of contact for the office. This position will provide reception and general office functions, such as greeting and directing visitors, answering phone calls, receiving and sending faxes, placing supply orders and providing general communication to employees. This position will also perform tasks under the direction of the Clinical Director and Corporate Office Manager.

Administrative Assistant Job Responsibilities:

• The receptionist/office assistant must be flexible Monday-Friday between 8am and 5pm (there may be instances where additional hours may be needed).

• Must be able to create and maintain several calendars for general office functions (such as rooms, and vehicles).

• Assist in tracking and maintaining vehicle maintenance.

• Ability to develop and maintain positive working relationships with others and work well with a team to reach common goals.

• Ability to easily and effectively juggle multiple priorities and competing demands

• Receptionist/office assistant must be able to communicate effectively in person, over the phone and via email.

• Provide general reception and office support, including answering phones, scanning and making copies.

• Greet visitors and direct them to the appropriate personnel. Able to maintain inventory of office supplies and place orders.

• Able to communicate with staff and visitors professionally.

• Able to manage local office referrals and ran information through AHCCCS

• Ability to enter, update and create profiles in an EMR system

• Some additional tasks may include:

• Ensure confidentiality and appropriate release of information

• Communicate and maintain relationships with outside vendors.

• Performing other duties related to the position.

Administrative Assistant Education/Experience Needed:

• High school diploma or GED (related college courses or certificate programs preferable)

• A minimum of two years’ work experience with administrative job duties, preferably in an office setting, is also required.

• Proficiency must be demonstrated in Microsoft Office programs, including Word, Excel, and Outlook, Google drive, sheet (docs).

Administrative Assistant Requirements

• Must be 21 years or older

• Valid Arizona Driver's License with an acceptable 39 month driving record

• Reliable transportation, including proof of Insurance

• Candidates are required to submit a negative drug test

• Obtain an Arizona DPS Level One Fingerprint Clearance Card

• Complete Adult, Child, and Infant CPR and First Aid training

Compensation: DOE

We offer a full benefits package to all full-time employees, including:

• Medical insurance

• Dental insurance

• Vision insurance

• Life and disability insurance

• 401(k) contribution match

• Paid time off and sick time

• Paid holidays

Child & Family Support Services was founded in 2003 with the idea that the best environment for children and young adults is with their families and in their own communities. We have committed ourselves to developing in-home and community support that is unique and individualized. We specialize in partnering with families to build effective relationships and to inspire hope for a positive future..

Please visit www.cfss.com for more information.

Job Type: Full or Part-time

Relevant experience may include jobs and positions like:

• Administrative Assistant

• Clinical Records Specialist

• Medical Assistant

• Medical Office Assistant

• Receptionist

• Assistant

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