Administrative Assistant

Child & Family Support Services; Tucson (AZ); Vor Ort; USD 32.000 - 42.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Life and disability insurance

401(k) contribution match

Paid time off and sick time

Paid holidays

Zusammenfassung

Child & Family Support Services in Tucson is seeking a full-time Administrative Assistant to open/close the office and be the main contact for the site.

You will provide reception and general office support, greeting visitors, answering phones, managing calendars, processing mail, ordering supplies, and assisting the Clinical Director and Corporate Office Manager.

Qualifikationen

• High school diploma or GED.
• Minimum two years of administrative experience.
• Proficiency in Microsoft Office programs and Google Drive.
• Experience with an EMR system is a plus.

Aufgaben

• Greet visitors and direct them to the appropriate personnel.
• Answer phones, scan and copy documents.
• Open and close the office and manage calendars.
• Place supply orders and manage office communications.
• Maintain office inventory and liaise with AHCCCS.
• Enter and update profiles in the EMR system.
• Support staff and perform other duties as needed.

Kenntnisse

Customer service

Calendar management

Multi-tasking

Team collaboration

Communication (in person/phone/email)

Ausbildung

High school diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

Google Drive

EMR system

Jobbeschreibung

Child & Family Support Services (CFSS) is accepting applications for Full-time Administrative Assistant in our Tucson Office.

The Administrative Assistant will open and close the office and be the main point of contact for the office. This position will provide reception and general office functions, such as greeting and directing visitors, answering phone calls, receiving and sending faxes, placing supply orders and providing general communication to employees. This position will also perform tasks under the direction of the Clinical Director and Corporate Office Manager.

Administrative Assistant Job Responsibilities:

• The receptionist/office assistant must be flexible Monday-Friday between 8am and 5pm (there may be instances where additional hours may be needed).

• Must be able to create and maintain several calendars for general office functions (such as rooms, and vehicles).

• Assist in tracking and maintaining vehicle maintenance.

• Ability to develop and maintain positive working relationships with others and work well with a team to reach common goals.

• Ability to easily and effectively juggle multiple priorities and competing demands

• Receptionist/office assistant must be able to communicate effectively in person, over the phone and via email.

• Provide general reception and office support, including answering phones, scanning and making copies.

• Greet visitors and direct them to the appropriate personnel. Able to maintain inventory of office supplies and place orders.

• Able to communicate with staff and visitors professionally.

• Able to manage local office referrals and ran information through AHCCCS

• Ability to enter, update and create profiles in an EMR system

• Some additional tasks may include:

• Ensure confidentiality and appropriate release of information

• Communicate and maintain relationships with outside vendors.

• Performing other duties related to the position.

Administrative Assistant Education/Experience Needed:

• High school diploma or GED (related college courses or certificate programs preferable)

• A minimum of two years’ work experience with administrative job duties, preferably in an office setting, is also required.

• Proficiency must be demonstrated in Microsoft Office programs, including Word, Excel, and Outlook, Google drive, sheet (docs).

Administrative Assistant Requirements

• Must be 21 years or older

• Valid Arizona Driver's License with an acceptable 39 month driving record

• Reliable transportation, including proof of Insurance

• Candidates are required to submit a negative drug test

• Obtain an Arizona DPS Level One Fingerprint Clearance Card

• Complete Adult, Child, and Infant CPR and First Aid training

Compensation: DOE

We offer a full benefits package to all full-time employees, including:

• Medical insurance

• Dental insurance

• Vision insurance

• Life and disability insurance

• 401(k) contribution match

• Paid time off and sick time

• Paid holidays

Child & Family Support Services was founded in 2003 with the idea that the best environment for children and young adults is with their families and in their own communities. We have committed ourselves to developing in-home and community support that is unique and individualized. We specialize in partnering with families to build effective relationships and to inspire hope for a positive future..

Please visit www.cfss.com for more information.

Job Type: Full or Part-time

Relevant experience may include jobs and positions like:

• Administrative Assistant

• Clinical Records Specialist

• Medical Assistant

• Medical Office Assistant

• Receptionist

• Assistant

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