On-Site Event & Logistics Specialist

Oklahoma State University Center for Health Sciences; Tulsa (OK); On-site; USD 25,000 - 29,000; Full time

Job summary

Oklahoma State University Center for Health Sciences is seeking an Event Coordinator to support the Events Team in coverage and on-site execution at OSU-Tulsa and related campus sites. You will manage client relations, logistics, and technology needs for external and institutional events.

The role requires strong organizational and communication skills, the ability to work evenings and weekends, and collaboration with cross-functional campus teams to ensure seamless event experiences.

Qualifications

• High School/GED (degree must be conferred on or before agreed start date)
• Two to three years' related experience preferred
• Drivers License is required

Responsibilities

• Serve as a liaison with clients to determine event requirements, logistics, room setups, technology needs, and event-day expectations.
• Provide support for external groups renting campus facilities at OSU-Tulsa.
• Coordinate and communicate event-related needs with campus stakeholders, including Facilities, IT, and Security.
• Assist with technology and audiovisual requirements, ensuring equipment and technical support needs are arranged and functioning properly.
• Coordinate facility-related requests, including room setups, furniture arrangements, signage, and building access.
• Provide on-site event support and troubleshooting for planned and unforeseen issues.
• Assist with submitting and tracking project request forms and event documentation.
• Work with the Events Team to ensure a high-quality experience for all participants and guests.
• Laundry and room setup

Skills

Event coordination

Customer service

Facilities coordination

IT & AV support

Project management

Communication

Time management

Evenings/weekends availability

Education

High School/GED

2–3 years related experience

Job description

Oklahoma State University Center for Health Sciences is seeking an Event Coordinator to support the Events Team in coverage and on-site execution at OSU-Tulsa and related campus sites. You will manage client relations, logistics, and technology needs for external and institutional events.

The role requires strong organizational and communication skills, the ability to work evenings and weekends, and collaboration with cross-functional campus teams to ensure seamless event experiences.